Tag Archives: International Archivists

Job: Project Archivist

9.11.17 –  Project Archivist
The American Center of Oriental Research (ACOR), Amman, Jordan
Application Deadline: 15 January 2018
Link to job posting: https://www.acorjordan.org/photo-archive-internship/
Years of experience required: 2+
Job Description (if URL to posting not available). Please include instructions for how to apply.: Hello. This job is already posted however we have UPDATED the description and we are now specifically looking for someone to start Spring 2018.
Project Archivist Opportunity
International professional opportunity for a graduate student or recent graduate in Library and/or Archival Science
About ACOR
The American Center of Oriental Research (ACOR) is an American non-profit overseas research center in Amman, Jordan. Our mission is to promote the study, teaching, and increased knowledge of ancient and modern area studies in Jordan and the surrounding region, particularly related to archaeology and cultural heritage. See www.acorjordan.orgfor complete details about ACOR and the Amman facility, which includes a library, a hostel for scholars, and research facilities.
About the Opportunity
ACOR was recently awarded a grant by the U.S. Department of Education to digitize and make available to the public a substantial collection of historical photographs of Jordan and the Middle East. Read more about the ACOR Photographic Archive Project or view a lecture about ACOR’s archival digitization efforts here.
We are currently seeking a project archivist with an interest in photographic archives to join us for the Spring 2018 semester (5 months) in a full-time (35 hours per week), paid internship. Round trip international airfare, accommodation (room and half-board at the ACOR facility in Amman), and a stipend of approximately $280 per week are provided to the qualified candidate. The successful candidate must secure their own health and emergency evacuation insurance. Placement date is negotiable, but will preferably be March–July 2018.
This internship is appropriate for advanced students or recent graduates in library and information science, with a preference for those specializing in archives, museums, or cultural resource management.
ACOR anticipates continuing to offer this internship to one archivist per semester for the duration of the project funding, so we are also open to applications for future semesters. This is an excellent opportunity to gain international experience and to travel and live in a safe environment in the Middle East.
About the Work
Working directly with the project coordinator, the Project Archivist will be responsible for the processing (i.e. describing, cataloging, numbering/filing, digitizing, and physical care and maintenance) of the ACOR photographic collections. The Project Archivist will also oversee the work of one or more archival technicians to ensure appropriate photographic digitization standards are met, and consult regularly with project staff for assistance in describing and cataloging archival material.
Key Responsibilities:
• Process and arrange new and existing photo collections according to established project guidelines to prepare them for digitization.
• Weed and curate photographic collections according to established project guidelines.
• Scan, upload, and process images with appropriate metadata in ACOR’s digital collection management system (Starchive by Digital ReLabs). Monitor digitized items for quality control and adherence to digitization standards.
• Administrate Starchive collection management platform, adding new data fields and platform features as necessary, monitoring newly entered data for consistency, and acting as liaison with Digital ReLabs for resolving technical issues with the platform.
• Maintain order and arrangement of the physical collections, ensuring they are properly stored in archival-safe storage boxes, folders, etc. Monitor the condition of the photo archives collections and make recommendations for their preservation.
• Maintain and update the archive’s Instagram feed and contribute photos from the archive to ACOR’s Facebook and other social media sites.
• Each Project Archivist will select one of ACOR’s smaller collections to digitize, process, and research for the creation of a digital photo exhibit.
• Work with ACOR staff members in identifying archival materials for use in public exhibitions, lectures, presentations, and other programs.
Qualifications
• Bachelor’s degree in a related field
• A recent or current graduate student in Library and Information Science, Archives and Records Management, Digital Humanities, Public History or another related degree program
• Coursework in metadata standards, archives and records management, digital curation, digital preservation, and/or digital libraries
• Working knowledge of archival standards and practices, including metadata and digital imaging standards
• Working knowledge of proper care and handling of photos, slides, negatives, and other paper-based materials
Desired Skills
• High level of computer/technical skills, including MS office (particularly Excel), working with collaborative/shared document environments like Google Docs, digital photography apps (Adobe Photoshop and/or Lightroom), and a basic understanding of database administration
• Self-directed and independent, with the ability to work in a multi-cultural and multi-lingual team environment (English is the primary language at ACOR).
• Excellent written and verbal communication skills
• Excellent organizational skills with a high attention to detail
• Knowledge of the geography and history of Jordan and the Middle East is helpful but not required
• Knowledge of Arabic language helpful but not required
To Apply:
Please send a current CV and cover letter addressed to Dr. Barbara A. Porter, ACOR Director, to opportunity@acorjordan.org.
Questions concerning this position or the application process may be directed to Sarah Harpending, ACOR Assistant Director, at sharpend@acorjordan.org.
Applications are accepted on a rolling basis.

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Job: Archives Assistant

9.6.17 –  Archives Assistant
International Residual Mechanism for Criminal Tribunals, Arusha, Tanzania
Posting Period: 17 August 2017 – 15 September 2017
Job Opening Number: 17-Documentation and Information -RMT-83573-R-Arusha (R)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Special Notice
The appointment is limited to the Mechanism. Appointment of the successful candidate on this position will be limited to the initial funding of the post. Extension of the appointment is subject to the extension of the mandate and/or the availability of funds. Appointments of staff members in the United Nations are subject to the authority of the Secretary-General.
Org. Setting and Reporting
This position is located in the Archives and Records Section of the Registry of the Mechanism for International Criminal Tribunals, Arusha Branch. Under the supervision of the Head of MARS Arusha, the incumbent will be responsible for supporting the work of the Archivists in the management of the records and archives management by the Mechanism for International Criminal Tribunals.
Responsibilities
Undertake tasks related to the accessioning, arrangement and description, storage, preservation and conservation, and accessibility of the archives and records managed by MARS Arusha:
– Provide records storage and retrieval services for client offices.
– Arrange transfers of records from client offices to the Section’s repositories.
– Process consignments of transferred records, ensuring that they meet required standards and are stored securely, under the direction of the archivists.
– Maintain records of records transfers.
– Retrieve/return/update records on request of client offices.
– Maintain records of retrievals and loans.
– Assist client offices with complex searches for records.
– Maintain stocks of specialist recordkeeping supplies and issue them to client offices on request.
– Implement Records Retention Schedules and other disposition instructions.
– Maintain the Section’s repositories in good order.
– Undertake environmental monitoring checks.
– Monitor use of space.
– Implement security controls.
– Maintain logs, registers and other records of repository management activities.
Support the work of the archivists by assisting in the development and implementation of policies and procedures for the management of the Archives. Assist with preparation and dissemination of finding aids for archives. Assist in the provision of access to archives, and the provision of information and support to researchers. Assist with preparation of presentation and publicity materials.
Support the development and implementation of recordkeeping improvement projects.
Perform other duties as required.
Competencies
Professionalism: Knowledge of UN records and archives policies, procedures and practices. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two way communication; tailors language, tone, style and format to match the audience; demonstrates openness in sharing information and keeping people informed.
Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Education
High school diploma or equivalent. Completion of a training or educational programme in archives and records management or a related field is desirable.
Work Experience
Minimum of six years of progressively responsible experience in archives management, records management, information management or related area is required. Experience in working with records in both physical and digital format is highly desirable. Experience in international organizations or international tribunals or national courts is desirable.
Languages
English and French are the working languages of the Mechanism. For the post advertised, fluency in oral and written English is required. Working knowledge of French is desirable.
Assessment
There may be a technical test followed by a competency based interview.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity, including but not limited to, respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to, whether they have committed or are alleged to have committed criminal offences or violations of international human rights law and international humanitarian law.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on “The Application Process” and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The screening and evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications, including but not limited to, their education, work experience, and language skills, according to the instructions provided on inspira. Applicants will be disqualified from consideration if they do not demonstrate in their application that they meet the evaluation criteria of the job opening and the applicable internal legislations of the United Nations. Applicants are solely responsible for providing complete and accurate information at the time of application: no amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.

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Job: Chief Records Management Officer

8.17.17 –  Chief records management, classification & archives officer
African Development Bank, Abidjan, Côte d’Ivoire
Sarah P’s comments: A reader wrote to ask I share this position, however, I have very little information to share about it other than I believe the position would be located at their headquarters in Côte d’Ivoire and here are the Glassdoor reviews.

  • Grade: PL3
  • Position N°: 50078458
  • Reference: ADB/17/377
  • Publication date: 14/08/2017
  • Closing date: 01/09/2017

THE BANK:
Established in 1964, the African Development Bank is the premier pan-African development institution, promoting economic growth and social progress across the continent. There are 80 member states, including 54 in Africa (Regional Member Countries).  The Bank’s development agenda is delivering the financial and technical support for transformative projects that will significantly reduce poverty through inclusive and sustainable economic growth. In order to sharply focus the objectives of the Ten Year Strategy (2013 – 2022) and ensure greater developmental impact, five major areas, all of which will accelerate our delivery for Africa, have been identified for scaling up, namely; energy, agro-business, industrialization, integration and improving the quality of life for the people of Africa
THE COMPLEX:
The President, plans, supervises and manages the business of the Bank Group. Under the direction of the Boards of Directors, the President conducts the business of the Bank and the African Development Fund and manages operations and activities in accordance with the Agreements establishing the ADB and the ADF. The President supervises several Departments and Units including Office of the President (PRST0); Independent Development Evaluation Department (BDEV); Integrity and Anti-Corruption Department (PIAC); Compliance Review and Mediation Unit (BCRM); Secretariat to the Sanctions Appeals Board (BSAB); Administrative Tribunal (BATR); Office of the Auditor General (PAGL); Group Risk Management Directorate (PGRM);  General Counsel and Legal Services Department (PGCL); Communication and External Relations Department (PCER); Staff Integrity and Ethics Office (PETH) and Office of the Secretary General & General Secretariat(PSEG).
THE HIRING DEPARTMENT:
The role of the Banks’ Office of the Secretary General and the General Secretariat (PSEG) is to facilitate the delivery of the objectives of the Bank’s Ten Year Strategy, High 5s, and Development and Business Delivery Model (DBDM) by enhancing the decision-making process of the governance organs and forging better working relationships with the shareholders and host countries of the Bank. PSEG is comprised of:
(i) the Immediate Office of the Secretary General (PSEG0) which has the additional responsibility of managing the Records Management and Archives Section and the Corporate Governance Policy and Shareholder Relations Section;
(ii) Board Affairs and Proceedings Division (PSEG1);
(iii) Protocol, Privileges and Immunities Division (PSEG2); and
(iv) Conferences and Meetings Division (PSEG3).
THE POSITION:
The key objective of this position is to Coordinate and manage the timely, active and effective provision of information about the Bank Group and its activities, in particular its development operations.
The incumbent will supervise the proper archiving of Board records and documents and make these easily accessible to members of the Boards and users. In addition, the Section coordinates archives and records managements of the Bank Group’s vital records, design record keeping tools and provide regular training to staff.
The job holder will oversee the classification of Bank-wide information in all forms and formats to:

  1. ensure their strategic alignment in support of business objectives before disclosure of such information;
  2. ensure availability, confidentiality, integrity, and audit ability of the Bank’s information;
  3. ensure reduction of adverse impacts on the Bank’s business operations to an acceptable level;
  4. and ensure conformity and full compliance with the Bank’s Information Classification policy;

Duties and responsibilities

Under the supervision and guidance of the Secretary General, the Chief Records Management, Classification & Archives Officer will:

  1. Develop and maintain a strategic and operational framework for the Bank’s records management and archiving and Information Classification System to ensure consistency with applicable Bank rules and regulations and to obtain and maintain quality management system ISO 15489;
  2. Develop and regularly maintain records management and archiving policies, guidelines and procedures as well as the classification guidelines for the Bank in line with the above strategy and operational framework;
  3. Classify all Bank documents in accordance with the DAI policy;
  4. Undertake extensive inventory of information of the Bank and ensure their classification in accordance with the Disclosure and Access to Information Policy (DAIP);
  5. Establish and regularly maintain an efficient system of document searching according to classification of information in accordance with the DAI Policy;
  6. Develop and apply effective security controls to the Bank’s information systems by establishing appropriate information; classification labels in line with the DAIP prescriptions;
  7. Serve as the focal point in the Bank for records management and archiving, information classification and declassification issues in relation to the DAI policy in particular, and for the Bank as a whole, in general;
  8. Design / Update a training content to be part of the DAI training program along with e-learning tool for staff on constant basis;
  9. Design appropriate steps for staff to follow in classification of documents;
  10. To develop key information management controls to ensure that staff members are aware of their responsibilities and that best practice is being followed;
  11. Assist and advise staff in records management and archiving and classification and declassification of Bank’s documents;
  12. Advise on any current and potential security and regulatory issues affecting the Bank’s information and assess their impact on the Bank;
  13. Develop guidelines for document classification, including the networks for sharing information within the Bank;
  14. Provide leadership on expert innovative systems for records management and archiving and classification of information;
  15. Lead the implementation of and provide expert advice and recommendations to Senior Management and staff on the DAI policy as well as on records management and archiving policies, guidelines and procedures;
  16. Supervise the proper archiving of Board records and documents and make these easily accessible to members of the Boards;
  17. Supervise archives and records managements of the Bank Group’s vital records, design record keeping tools and provide regular training to staff.

Selection Criteria

  1. Hold at least a Master’s degree in Library Science, Information Systems, Governance, Social Science, Public Policy and Administration or any other similar discipline;
  2. Have a minimum of seven (7) years of relevant practical experience in the relevant field;
  3. Good understanding of Records Management, Archiving and Information Classification systems, strategies, policies, principles, procedures, and standards;
  4.  Having private sector experience will be an added advantage;
  5. Good knowledge of information generation and classification, and up-to-date awareness of latest developments in thinking and practice of other MDBs on information classification requirements;
  6. Comprehensive knowledge of industry standards and guidelines pertaining to all aspects of records management, archiving and information classification;
  7. Experience of working to best practice in Information and Records Management (for example ISO 15489);
  8. High level of organizational and analytical skills;
  9. Knowledge in all aspects of computer security in multi IT areas: database, classification, operating systems specific applications, etc.;
  10. Strong experience in the use of Information technology tools, SAP and the standard Bank MS office applications (Word, Excel, Access, and PowerPoint); databases, with good knowledge of Management Information Systems;
  11. Knowledge of Document Management Systems, Information Request Tracking System (IRTS), taxonomy building and metadata standards; report writing skills etc.;
  12. Relevant practical experience in the field such as the Access to Information (ATI) or Freedom of Information (FOI), preferably with any similar institution such as the International Financial Institution (IFI), Multilateral Development Bank (MDB) or in the public sector environment;
  13. Ability to communicate effectively (written and oral) in English or French, preferably with a working knowledge of the other;
  14. Competence in the use of standard Microsoft Office Suite applications (Word, Excel, Access and Power Point); knowledge of SAP (or other integrated document management system or quantitative and qualitative data analysis packages is an added advantage.
INFORMATION ON THE POSITION:   THE AFRICAN DEVELOPMENT BANK GROUP HAS RETAINED DEVEX TO ASSIST WITH THIS APPOINTMENT. TO APPLY, PLEASE CLICK ON “APPLY” AS DISPLAYED ON THE APPLICATION PAGE OR ACCESS THROUGH THE FOLLOWING LINK:

http://www.surveygizmo.com/s3/3773150/Chief-Records-Management-Classification-Archives-Officer-PL3

THIS POSITION IS CLASSIFIED INTERNATIONAL STATUS AND ATTRACTS INTERNATIONAL TERMS AND CONDITIONS OF EMPLOYMENT.
Should you encounter technical difficulties in submitting your application, please send an email with a precise description of the issue and/or a screenshot showing the problem to: HR Direct HRDirect@AFDB.ORG  

 

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Job: Senior Digital Archivist

8.8.17 –  Senior Digital Archivist
Information and Knowledge Services, National Library, Wellington, New Zealand

Type: Permanent
Hours: Full time
Location: Wellington
Business Group: National Library
Branch: Information and Knowledge Services
Salary: $70,661 – $95,600
Are you passionate about supporting the researcher of the future?
Are you experienced in collecting, storing and providing access to born-digital content?
Do you have a track record of exploring and innovating with digital collecting tools and technologies?
Our work is all about collecting, storing and preserving important things that are precious to New Zealand. In the Digital Collections Services Team, you’ll have the opportunity to make a real difference in the lives of New Zealanders by helping to manage contemporary born-digital collections for the future.
The Senior Digital Archivist is a significant role that supports and improves the Library’s efforts to collect and manage the born digital documentary heritage and that is important to research in New Zealand.
In this role, you will act as subject matter expert for the systems and processes used to acquire and manage born digital collections. You’ll lead efforts to assess, test, and improve workflows, processes, access, and use of born digital collections. You will also manage the work of the Digital Archivist, perform ingest and technical appraisal, and lead or coordinate efforts to resolve complex born digital ingests. You will work collaboratively with the curatorial, arrangement and description, and digital preservation teams within the Library on issues relating to born digital collecting, preservation and access.
To succeed in this role you will need to have:

  • Post graduate qualification in the field of library and information science, archival studies, or related field or demonstrated relevant experience
  • Strong command of archival theory and practices
  • At least 5 years’ experience in a research library, archive, or cultural heritage organization
  • Experience processing and working with analogue and born digital or electronic  archives and records

For this role you will be:

  • An excellent communicator and influencer, with the ability to work independently, as a team member, and across organisational boundaries
  • A problem solver and critical thinker
  • Highly organised and able to manage multiple projects and deadlines

If this sounds like you, we would like to hear from you!

Applications close: 5PM Thursday 31 August 2017
For more information please contact: Jessica Moran on 04 460 2862 or jessica.moran@dia.govt.nz
Job description: To review the full job description, please click here, if you are unable to open this link, please visit our careers website to veiw the full job description.

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Job: Records Management Consultant

7.18.17 –  Records Management Consultant
WIPO Headquarters Geneva, Switzerland
Name of unit/sector: Records and Archives Section, Conference and General Services Division
Expected duration of assignment: 5 months full-time equivalent (Possibility of extension to be determined)

Open until 20 July 2017


1. Objective of the assignment

The Records Management Consultant will work with the Records and Archives Section (RAS), Conference and General Services Division, and the IT Enterprise Architecture Division (EAD) to strengthen the management of records and archives at WIPO in the context of an ongoing project to implement an Enterprise Content Management (ECM) system using the OpenText Content Suite. The Consultant will support the development and adoption by WIPO business units of good records management (RM) practices consistent with business needs and with a strengthened internal regulatory framework for records and archives management.
The Consultant will also support RM-related communication linked to the ECM project, and will assist RAS, EAD and the project team in consultations on relevant issues with the ECM external implementing partner.

2. Responsibilities

Under the supervision of Records and Archives Section, review existing and proposed elements of the RM framework for consistency with best practice standards and with WIPO’s business needs; identify gaps and propose solutions.
Support a smooth transition to records and archives management in the OpenText ECM environment by assisting WIPO business units to develop their filing plans; to improve the management of their own records and archives; to understand the use of the OpenText ECM system for records lifecycle management; and to implement records retention schedules.

3. Deliverables/services

Deliverables and services will be provided in three overlapping phases.

Phase 1 – RM framework

a. Review of the following elements of the RM framework for consistency with best practice standards, with WIPO’s business needs, and ECM integration; identify gaps and propose solutions:
• The updated WIPO Records and Archives Policy
• WIPO RM Classification Scheme
• Consolidated Records Retention Schedule
• FAQs and practical guidance for publication on the Intranet
Phase 2 – ECM “subprojects” 
For each business unit involved in the first three ECM subprojects (i.e. those scheduled for roll-out in 2017), the Consultant will:
a. Assist  managers and records administrators to modify their filing plans consistent with business needs and with WIPO’s overall RM Classification scheme;
b. Mentor managers and records administrators on the practical application of lifecycle records management, including:
i) File new records correctly and consistently using the unit’s filing plan;
ii) Identify any business-specific classifications for inclusion in the RM Classification;
iii) Identify business-specific metadata to be added at the filing plan folder level or to individual records;
iv) Inventory existing business unit information holdings:
• identify records as distinct from non-record information;
• note security and handling requirements;
• verify the accuracy of document types listed in the unit’s records retention schedule and the inventory of items transferred by the unit to archives;
• identify records to be migrated to the OpenText Content Server;
v) Implement disposition actions, including the “Sort” action, before migration;
vi) Recommend modifications to existing records retention schedules, if needed;
vii) Monitor and report on activities, and document observations;
viii) Identify opportunities to save costs; simplify and enhance processes, systems and documentation; and recommend changes; and
ix) Identify legal, regulatory, information security, records management or software issues requiring resolution, and refer for advice or action as needed.
Phase 3 – Preparation for Organization-wide roll-out of ECM records management capabilities 
a. Recommend changes in resource levels, if any, on the basis of documented observations, monitoring reports and experience gained in subprojects 1 through 3;
b. (Time permitting) assist selected managers and records administrators to modify existing filing plans consistent with business needs and the RM Classification scheme.
4. Reporting 
The ICS Contractor will report to the Head, Archive Unit, Records and Archives Section under the overall management of the Acting Director, Conference and General Services Division, and will liaise closely with the ECM project team in EAD.

5. Profile (e.g. area of specialization/expertise, specific knowledge/skills/experience)

Essential:
a. University degree in a relevant discipline
b. At least 6 years of relevant professional experience as a records manager or archivist in an electronic environment;
c. Knowledge of the OpenText Content Suite or similar ECM systems; and
d. Ability to communicate fluently in English.

Strongly Desirable:

a. Ability to communicate fluently in French;
b. Experience performing a similar role on an ECM project;
c. Experience of developing and implementing records and archives management best practices in an organization.

6. Duration of contract and payment

We expect the deliverables and services, as listed in 3, above, to be completed within 5 months (by end 2017) in line with the projected delivery of the first three ECM sub-projects by the external implementation contractor.  The possibility of extending the contract will be reviewed after 3 months.
Payment will be effected on a Time Material basis with a monthly time sheet.
Applicants are requested to provide an indication of their remuneration expectations in Swiss francs.
ICS contractors fall outside the coverage of employment contracts for WIPO Staff members and are not subject to the WIPO Staff Regulations and Rules. The contractor has no entitlement to vacation or sick leave, except for WIPO official holidays, or to medical insurance or staff pension. Absences from work will be deducted from the contractor’s payment on a pro-rated basis.

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Job: Records and Archives Expert

7.13.17 –  Records and Archives Expert
Bank for International Settlements, Basel, Switzerland

Purpose of the job:
We are looking for a Records and Archives Expert to manage the Bank’s physical archives and digital records in accordance with the applicable document and information management regulations and objectives. The successful candidate will ensure that the Bank’s historically valuable documents and current records are preserved and organised to the highest standards possible. This requires the conceptual development, implementation and maintenance of an efficient and secure electronic archiving environment, including long-term preservation and disposal, within the framework of the Bank’s existing information management systems. The role also responds to internal requests and oversees the provision of an external research service.
Qualifications and skills:

  • We are looking forward to meeting candidates with university degree in records management or archiving, in information management, or an equivalent professional qualification.
  • The ideal candidate has experience in managing archives repositories, with proven track record working with born-digital or digitised materials. He/she has a qualification in project management, business process analysis and specifically in electronic records management and archiving system. Experience working with external researchers is desirable.
  • He/she is an excellent team player, with good communication and interpersonal skills; is able to work independently to tight deadlines; is a self-starter; has absolute discretion in treating confidential and restricted information; has strong customer orientation and strong analytical skills; has a  hands-on, practical approach; is prepared to work occasional overtime if required; has a good understanding of specific records and archives management issues, including internal and external user research requirements; has a knowledge of relevant international standards and familiarity with electronic document and records management systems (EDRMS) and cataloguing tools.
  • The successful candidate is proficient in English. Additional knowledge of German and/or French is a plus.

Work experience:
At last five years of relevant job experience in electronic records management and managing physical archives.
The BIS’s head office is located in Basel, Switzerland, with representative offices in Hong Kong SAR and Mexico City. We are able to recruit globally, regardless of nationality, and offer competitive employment packages. The BIS employs staff on both open-ended and fixed-term contracts. However, all new entrants are initially recruited on a fixed-term basis. The BIS is fully committed to equal opportunity employment and strives for diversity among its staff. We encourage applications from female candidates.

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Job: Archives Manager

6.30.17 –  Archives Manager
HSBC Bank, Hong Kong
If you’re looking for further opportunities to develop your career, take the next step in fulfiling your potential right here at HSBC. Global Communications, designs and implements communications strategies which support HSBC’s business objectives, in line with our values, and enhance and protect our reputation among key stakeholders.
We are currently seeking a high caliber professional to join our team as Archives Manager.
Principal responsibilities

  • Provides strategic and hands on management for the Hong Kong archive collection
  • Cataloguing of new archives, managing and implementing large scale complex projects to tackle data quality, digitization and preservation issues affecting the Hong Kong collection
  • Supporting tours, presentations and events at the Hong Kong Archive Centre
  • Govern historical archives and art collections at a local level to professional standards
  • Strategically develop the collections in line with HSBC’s strategy, values and brand
  • Respond to internal and external queries regarding HSBC’s history and art
  • Provides significant input on strategic collection in Asia, which involves the selection, transfer and custody of historical records, once retention periods have passed
  • Taking an active role in exhibitions, history books, educational projects, museum partnerships, guest lectures, website and social media content, virtual reality platforms
  • Drive engagement with clients, employees, shareholders, dignitaries, regulators and other stakeholders.

 

Qualifications

 

Requirements
  • Postgraduate qualification in Archives Management or related discipline.
  • Proven track record in managing and implementing complex archive strategies.
  • Leadership, people management, interpersonal, strategic planning, influencing, negotiation, project management skills.
  • Research and storytelling skills with some experience of interpreting and curating history topics.
  • Strong presentation skills.
  • Ability to interact with senior management.
  • Expert knowledge of archives trends and professional best practice.
  • Knowledge of the financial service industry and global marketplace.
  • Written and spoken fluency in English and Cantonese is essential.
When applying, please submit a full resume and attach your appraisal reports for the last two years. Your local internal application policy should also be followed. For internal applicants in Hong Kong with less than six months in their current role, Department Head or Manager’s endorsement is required. Please obtain and enclose the endorsement in the application. You can refer to HRDirect with reference number 21350 for further details.
 
You’ll achieve more at HSBC.
 
HSBC is committed to building a culture where all employees are valued, respected and opinions count. We take pride in providing a workplace that fosters continuous professional development, flexible working and opportunities to grow within an inclusive and diverse environment. Personal data held by the Bank relating to employment applications will be used in accordance with our Privacy Statement, which is available on our website.

 

Job Posting : 23-Jun-2017, 00:42:19 
Unposting Date : 14-Jul-2017, 15:59:00

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Internship: Traineeships in the Information Management Division

6.5.17 –  Traineeships in the Information Management Division
ECB (European Central Bank), Frankfurt, Germany
Sarah P’s comments:  Note that deadline is in 2 days…just received word on this one. Also note this position is restricted to: nationals of the Member States of the European Union.
 

Reference: 2017-140-TRA
Closing Date for Applications: Wed, 7 Jun 2017
Functional area: Secretariat
Function: The Directorate General Secretariat of the European Central Bank (ECB) is seeking applications from recent graduates in librarianship, archives and/or records management to participate in a traineeship in its Information Management Services Division (IMS) for an initial period of up to six months.
IMS is responsible for the following tasks:

  • developing, maintaining and guiding the implementation of information management policies and procedures, and providing records management services, including in the area of data protection;
  • managing the ECB’s physical and electronic archives and arranging for the disclosure of archived information when required, as well as the disposal of information in accordance with the ECB’s information retention policy;
  • managing the ECB library and providing staff with print and electronic publications and information services;
  • supporting the further development of enterprise content management and coordinating the selection of systems and tools for: (i) the archives and library, (ii) collaboration, and (iii) document and records management;
  • providing related practical training, maintenance and support for the ECB, the Eurosystem, the European System of Central Banks, the European Systemic Risk Board and the Single Supervisory Mechanism.

The Division is divided into four teams: Archives, Library, Information Management Policy and Records Management, and Information Management Solutions.
As a Trainee, you will contribute to a selection of the following tasks carried out by the Library, Archives, and Information Management Policy and Records Management teams, according to your expertise:

  • assisting in developing and updating the ECB’s information management policies, procedures and guidelines;
  • streamlining and raising awareness of staff guidance material in order to encourage adherence to the ECB’s information management policies and procedures;
  • compiling an inventory of the ECB’s information-holding systems and helping to assess their compliance with the ECB’s information management policies and procedures;
  • quantitative and qualitative monitoring and reporting on information management practices;
  • arranging and describing archival or library holdings (including audio-visual material) according to recognised standards;
  • acquiring and appraising archives’ material to meet business needs;
  • assisting in carrying out sensitivity reviews of archival records;
  • specifying and/or testing functional requirements for records management and electronic archives management;
  • providing reference services at the Library Welcome Desk using print and electronic resources;
  • supporting the development of tailor-made information services to meet business and research needs through the scanning of literature and the use of news monitoring services, online databases, etc.;
  • contributing to the Division’s information management projects, for example: digital archiving and preservation, digitisation of media assets, implementation of retention, mobile reading.
Qualifications and experience: You will bring to the role:

  • a bachelor’s level qualification in librarianship, information, archives and/or records management or, if your first degree is not in this field, a postgraduate diploma, master’s or higher degree ̶ or enrolment in such postgraduate studies ̶ in any of these subjects;
  • an advanced command of English;
  • a moderate command of at least one other official language of the EU;
  • a working knowledge of MS Office, such as Word, Excel and PowerPoint;
  • ideally, knowledge of document management systems, such as OpenText Livelink;
  • ideally, knowledge of library management systems, such as Ex Libris Alma.
Competencies: You will also bring with you, your ability to: communicate effectively, understand customer needs and provide user-friendly services, work as part of a team, take initiative and innovate, analyse information and organise your own work.

Further Information: Traineeship of six months, with the possibility of an extension to up to 12 months in total in the same business area or elsewhere within the Directorate General Secretariat.
The offices are modern and well equipped, but you will have to share office space.
Some tasks are physically demanding and you may have to work in conditions typical for book and record storage areas, particularly when processing and retrieving material from basements or locations at some distance from the offices.

How to apply: Applications are to be made in English and submitted using our online application form. An “Applicants’ Guide” can be downloaded from our recruitment pages.
The recruitment process may include a pre-screening exercise and a telephone interview.
Before applying, applicants should check that they meet the conditions set out in Article 4 of the rules governing the traineeship programme:
https://www.ecb.europa.eu/careers/what-we-offer/traineeship/html/index.en.html
Further information on the ECB’s traineeships can be found via the above link.
Applicants are accepted from nationals of the Member States of the European Union.
The requirements laid down in the vacancy notice must be met by the closing date for applications.
This vacancy notice may be used to fill the same position again, or similar positions, within 12 months of the selection decision.

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Job: Reference & Outreach Archivist

5.12.17 –  Reference & Outreach Archivist
University of Hong Kong, China
Applications are invited for appointment as Administrative Assistant I (holding the functional title of Reference and Outreach Archivist) in the University Archives, to commence in September 2017, on a three-year fixed-term basis, with the possibility of renewal.
Responsibilities
The appointee will be expected to: (a) provide guidance, access and research support to faculty, students and scholars in the use of archival collections; (b) provide expert and in-depth assistance in the use of collections when processed; (c) work with faculty to incorporate University Archives materials into their teaching and scholarship; (d) create and support teaching and research content for the University Archives’ web interfaces and seek out other forms (particularly digital) for promoting the collections to users and increasing access; (e) lead in providing reference services personally and coordinate all reference desk services for other staff; (f) lead in researching and preparing exhibitions when asked and to participate actively in teaching and outreach in the larger Hong Kong community; and (g) to promote the archives profession and professional standards of work.
In addition, the appointee will participate actively in the shared decision making for University Archives, resource management, and program and policy development; participate in identifying opportunities for grants and development funds and any subsequent application process; participate actively in the archival profession as part of professional development; and perform other duties as assigned.
Minimum Qualifications
Education/Experience:
Applicants should possess a Master’s degree from an accredited program with a major in archival administration; this degree may be directly in an Archives and Records Management program or in a related field with a concentration in archival work; these related fields may be Public History, Information or Library Science, or Museum Studies; at least 5 years of relevant professional experience working in archives and manuscripts.  Applicants must be fluent in Cantonese and English and have solid translation skills.
Certifications:
Applicants should have Academy of Certified Archivists and Digital Archives Specialist certifications; if not attained yet then the applicants should be in pursuit of at least one of these certifications and the other may be acquired within the first three years of employment.
Skills:
Applicants should have the ability to speak well and in a professional and engaging manner to researchers, students, faculty and outside interest or professional groups; and the ability to articulate and advocate for the use of the University Archives collections and to promote information technology and other solutions to archival challenges as needed.  This will require thorough knowledge of archival principles and best practices of archival processing, description, access, archival technologies, preservation, digital curation, and reference. They should have knowledge of relevant archival and bibliographic standards and frameworks (DACS, ISAD(G), MARC, OAIS modeling, PREMIS, MODS, and METS use) and archival processing standards and techniques; and fluency with relevant software for managing archives information and assets, particularly ArchivesSpace.  Applicants will need strong research, verbal and written communication skills; and the ability to work in a team-based environment as well as to be self-motivated.  Supervisory experience and strong leadership skill will be a plus. Ability to adapt to, and thrive in, a quickly-changing work environment as well as strong EQ abilities are preferred.  Excellent demonstrated customer service skills and a commitment to maintaining quality service will be an advantage.  Demonstrated general computer skills, including a strong working knowledge of Microsoft Office Suite, are required.
Duties will include:
The appointee will be collecting, aggregating, and reporting statistics relating to Archives operations and events and performing other related duties to support the goals and priorities of the University Archives.  He/She should be able to perform the physical activities associated with the position including lifting, carrying, and climbing four foot ladders with boxes of up to 20 kilograms (or about 45 pounds).
Preferred Qualifications
Preference will be given to applicants who have: public service experience in an archival/special collections or museum setting; knowledge of Hong Kong history; familiarity with East Asian history; experience working with rare or fragile materials; demonstrated familiarity with archival processes, procedures, and resources; training in conservation work with paper, photographs, or rare books; demonstrated experience with digital archival management programs, digital repository software, and/or a digital, archival preservation management program(s); and possession of other appropriately related, graduate degrees and other languages
A highly competitive salary (min. HK$48,345 per month) commensurate with qualifications and experience will be offered, in addition to annual leave and medical benefits.  The appointment will attract a contract-end gratuity and University contribution to a retirement benefits scheme, totalling up to 15% of basic salary.
Applicants should send a completed application form (inclusive of the contact information for three professional references) together with a cover letter, an up-to-date C.V. and a small sample (two paragraphs) of translated work (classical Chinese to English) to hkua@hku.hk.  Application forms (341/1111) can be downloaded at http://www.hku.hk/apptunit/form-ext.doc and further particulars can be obtained at http://jobs.hku.hk/. Closes June 30, 2017.
The University thanks applicants for their interest, but advises that only shortlisted applicants will be notified of the application result.

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Job: Head of Digital

5.9.17 –  Head of Digital
Chester Beatty Library, Dublin Castle, Dublin, Ireland
 
The Chester Beatty Library is one of Ireland’s national cultural institutions. It contains a world famous collection of manuscripts, prints, miniature paintings, early printed books and objets d’art from countries across Asia, the Middle East, North Africa and Europe. The Collection is principally focused on the written word and its associated painted and printed images.
Summary Job Purpose
The new position of Head of Digital is a key leadership position and provides an exciting opportunity for an experienced and creative professional to lead the digital department in the Library and to shape the way in which the Library reaches and engages its audiences via digital platforms within the Library and beyond its walls.
Reporting to the Director and a member of the Senior Management Team, the Head of Digital will supervise a team comprising of the Digital Curator, Photographic Services Assistant and two Digital Photographers. In association with these colleagues and the Library’s ICT Manager, Registrar and the Collections team, the Head of Digital will be ultimately responsible for the future digital direction and strategy of the Library, the creation of digital content and the development and management of this content to facilitate access to collections, increase online user numbers, and promote the Library’s aims, objectives and mission.
Application Instructions
To apply, interested candidates should submit a cover letter expressing interest in the position and outlining relevant experience, together with a complete curriculum vitae and the names and contact information (mail, e-mail and telephone numbers) of three professional references to: Mary Corless Human Resources Manager Chester Beatty Library Dublin Castle Dublin 2 Ireland Or by email to: personnel@cbl.ie with “Head of Digital” in the subject line
Closing date for receipt of applications is Friday 9 June 2017
Interviews will take place at the Chester Beatty Library on Monday 3 July 2017

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