Tag Archives: International archives

Job: Project Archivist

9.11.17 –  Project Archivist
The American Center of Oriental Research (ACOR), Amman, Jordan
Application Deadline: 15 January 2018
Link to job posting: https://www.acorjordan.org/photo-archive-internship/
Years of experience required: 2+
Job Description (if URL to posting not available). Please include instructions for how to apply.: Hello. This job is already posted however we have UPDATED the description and we are now specifically looking for someone to start Spring 2018.
Project Archivist Opportunity
International professional opportunity for a graduate student or recent graduate in Library and/or Archival Science
About ACOR
The American Center of Oriental Research (ACOR) is an American non-profit overseas research center in Amman, Jordan. Our mission is to promote the study, teaching, and increased knowledge of ancient and modern area studies in Jordan and the surrounding region, particularly related to archaeology and cultural heritage. See www.acorjordan.orgfor complete details about ACOR and the Amman facility, which includes a library, a hostel for scholars, and research facilities.
About the Opportunity
ACOR was recently awarded a grant by the U.S. Department of Education to digitize and make available to the public a substantial collection of historical photographs of Jordan and the Middle East. Read more about the ACOR Photographic Archive Project or view a lecture about ACOR’s archival digitization efforts here.
We are currently seeking a project archivist with an interest in photographic archives to join us for the Spring 2018 semester (5 months) in a full-time (35 hours per week), paid internship. Round trip international airfare, accommodation (room and half-board at the ACOR facility in Amman), and a stipend of approximately $280 per week are provided to the qualified candidate. The successful candidate must secure their own health and emergency evacuation insurance. Placement date is negotiable, but will preferably be March–July 2018.
This internship is appropriate for advanced students or recent graduates in library and information science, with a preference for those specializing in archives, museums, or cultural resource management.
ACOR anticipates continuing to offer this internship to one archivist per semester for the duration of the project funding, so we are also open to applications for future semesters. This is an excellent opportunity to gain international experience and to travel and live in a safe environment in the Middle East.
About the Work
Working directly with the project coordinator, the Project Archivist will be responsible for the processing (i.e. describing, cataloging, numbering/filing, digitizing, and physical care and maintenance) of the ACOR photographic collections. The Project Archivist will also oversee the work of one or more archival technicians to ensure appropriate photographic digitization standards are met, and consult regularly with project staff for assistance in describing and cataloging archival material.
Key Responsibilities:
• Process and arrange new and existing photo collections according to established project guidelines to prepare them for digitization.
• Weed and curate photographic collections according to established project guidelines.
• Scan, upload, and process images with appropriate metadata in ACOR’s digital collection management system (Starchive by Digital ReLabs). Monitor digitized items for quality control and adherence to digitization standards.
• Administrate Starchive collection management platform, adding new data fields and platform features as necessary, monitoring newly entered data for consistency, and acting as liaison with Digital ReLabs for resolving technical issues with the platform.
• Maintain order and arrangement of the physical collections, ensuring they are properly stored in archival-safe storage boxes, folders, etc. Monitor the condition of the photo archives collections and make recommendations for their preservation.
• Maintain and update the archive’s Instagram feed and contribute photos from the archive to ACOR’s Facebook and other social media sites.
• Each Project Archivist will select one of ACOR’s smaller collections to digitize, process, and research for the creation of a digital photo exhibit.
• Work with ACOR staff members in identifying archival materials for use in public exhibitions, lectures, presentations, and other programs.
Qualifications
• Bachelor’s degree in a related field
• A recent or current graduate student in Library and Information Science, Archives and Records Management, Digital Humanities, Public History or another related degree program
• Coursework in metadata standards, archives and records management, digital curation, digital preservation, and/or digital libraries
• Working knowledge of archival standards and practices, including metadata and digital imaging standards
• Working knowledge of proper care and handling of photos, slides, negatives, and other paper-based materials
Desired Skills
• High level of computer/technical skills, including MS office (particularly Excel), working with collaborative/shared document environments like Google Docs, digital photography apps (Adobe Photoshop and/or Lightroom), and a basic understanding of database administration
• Self-directed and independent, with the ability to work in a multi-cultural and multi-lingual team environment (English is the primary language at ACOR).
• Excellent written and verbal communication skills
• Excellent organizational skills with a high attention to detail
• Knowledge of the geography and history of Jordan and the Middle East is helpful but not required
• Knowledge of Arabic language helpful but not required
To Apply:
Please send a current CV and cover letter addressed to Dr. Barbara A. Porter, ACOR Director, to opportunity@acorjordan.org.
Questions concerning this position or the application process may be directed to Sarah Harpending, ACOR Assistant Director, at sharpend@acorjordan.org.
Applications are accepted on a rolling basis.

Leave a Comment

Filed under International Jobs

Job: Archives Assistant

9.6.17 –  Archives Assistant
International Residual Mechanism for Criminal Tribunals, Arusha, Tanzania
Posting Period: 17 August 2017 – 15 September 2017
Job Opening Number: 17-Documentation and Information -RMT-83573-R-Arusha (R)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Special Notice
The appointment is limited to the Mechanism. Appointment of the successful candidate on this position will be limited to the initial funding of the post. Extension of the appointment is subject to the extension of the mandate and/or the availability of funds. Appointments of staff members in the United Nations are subject to the authority of the Secretary-General.
Org. Setting and Reporting
This position is located in the Archives and Records Section of the Registry of the Mechanism for International Criminal Tribunals, Arusha Branch. Under the supervision of the Head of MARS Arusha, the incumbent will be responsible for supporting the work of the Archivists in the management of the records and archives management by the Mechanism for International Criminal Tribunals.
Responsibilities
Undertake tasks related to the accessioning, arrangement and description, storage, preservation and conservation, and accessibility of the archives and records managed by MARS Arusha:
– Provide records storage and retrieval services for client offices.
– Arrange transfers of records from client offices to the Section’s repositories.
– Process consignments of transferred records, ensuring that they meet required standards and are stored securely, under the direction of the archivists.
– Maintain records of records transfers.
– Retrieve/return/update records on request of client offices.
– Maintain records of retrievals and loans.
– Assist client offices with complex searches for records.
– Maintain stocks of specialist recordkeeping supplies and issue them to client offices on request.
– Implement Records Retention Schedules and other disposition instructions.
– Maintain the Section’s repositories in good order.
– Undertake environmental monitoring checks.
– Monitor use of space.
– Implement security controls.
– Maintain logs, registers and other records of repository management activities.
Support the work of the archivists by assisting in the development and implementation of policies and procedures for the management of the Archives. Assist with preparation and dissemination of finding aids for archives. Assist in the provision of access to archives, and the provision of information and support to researchers. Assist with preparation of presentation and publicity materials.
Support the development and implementation of recordkeeping improvement projects.
Perform other duties as required.
Competencies
Professionalism: Knowledge of UN records and archives policies, procedures and practices. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two way communication; tailors language, tone, style and format to match the audience; demonstrates openness in sharing information and keeping people informed.
Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Education
High school diploma or equivalent. Completion of a training or educational programme in archives and records management or a related field is desirable.
Work Experience
Minimum of six years of progressively responsible experience in archives management, records management, information management or related area is required. Experience in working with records in both physical and digital format is highly desirable. Experience in international organizations or international tribunals or national courts is desirable.
Languages
English and French are the working languages of the Mechanism. For the post advertised, fluency in oral and written English is required. Working knowledge of French is desirable.
Assessment
There may be a technical test followed by a competency based interview.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity, including but not limited to, respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to, whether they have committed or are alleged to have committed criminal offences or violations of international human rights law and international humanitarian law.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on “The Application Process” and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The screening and evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications, including but not limited to, their education, work experience, and language skills, according to the instructions provided on inspira. Applicants will be disqualified from consideration if they do not demonstrate in their application that they meet the evaluation criteria of the job opening and the applicable internal legislations of the United Nations. Applicants are solely responsible for providing complete and accurate information at the time of application: no amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.

Leave a Comment

Filed under International Jobs

Job: Interim Head of Records and Archives

8/29/17 – Interim Head of Records and Archives Section
World Intellectual Property Organization (WIPO), Records and Archives Section, Conference and General Services Division, Administration and Management Sector, Geneva, Switzerland
Grade – P4
Contract Duration – 1 year

Application deadline : 10-Sep-2017, 9:59:00 PM
IMPORTANT NOTICE REGARDING APPLICATION DEADLINE:  please note that the deadline for applications is indicated in local date and time.
Applications from qualified women as well as from qualified nationals of unrepresented Member States of WIPO and underrepresented geographical regions are encouraged. Please click on the following links for the list of unrepresented Member States and the list of underrepresented regions and the WIPO Member States in these regions.
 

  1.  Organizational Setting

The position is located in the Records and Archives Section of the Conference and General Services Division, Administration and Management Sector
The Section is responsible for the development and implementation of policies and procedures governing the creation, management, protection and preservation of WIPO’s organizational records; and for managing the WIPO archive. The Section also administers the daily registration, distribution and tracking of official correspondence (excluding transactions relating to WIPO’s global IP registration systems). The role of the Section is evolving to include wider participation in the development of cross-cutting knowledge management strategies and good practices to support WIPO’s business needs.
Purpose Statement
The Head of Section will lead the Section for up to two years through a transitional period of changing roles and requirements in this area. The Head will work with the Director of the Division to deliver policies and initiatives that strengthen records management as well as wider knowledge management at WIPO, including in the context of the introduction of an integrated Enterprise Content Management (ECM) system.
Reporting Lines
The incumbent works under the supervision of the Director of the Conference and General Services Division.

  1.  Duties and responsibilities

The incumbent will perform the following principal duties:
(a)      Review – and develop proposals to improve – internal business-processes, systems, resources, policies and practices in relation to WIPO’s record management objectives.
(b)      Oversee the implementation and use of records management-related digital capabilities in the roll-out of WIPO’s new ECM system, ensuring consistency with business and user needs.  Collaborate with the ECM project teams to support the ongoing integration of the system within WIPO’s wider information management framework.
(c)      Provide expert advice to WIPO managers and staff, leveraging knowledge of records and archive management and technologies to encourage best practice across the Organization.
(d)      Deliver training, capacity-building and awareness-raising activities for WIPO staff to help build a systematic records management culture. Educate staff in the use of the ECM system for records management and wider knowledge management purposes, fostering appropriate changes in working practices. Review and continue to improve guidance and information materials for staff, including on the Intranet.
(e)      Work with internal stakeholders to ensure that records management-related tools are kept up-to-date, comply with relevant policies, and are communicated and used effectively, including Records Retention Schedules, the Records Management Classification scheme and business unit File Plans.
(f)       Assist the Director of the Division in the development and implementation of an Organization-wide strategic roadmap to strengthen knowledge management at WIPO as a means of enhancing organizational performance. Identify and promote examples of existing knowledge management good practices within the Organization. Develop new initiatives to help foster a knowledge-sharing culture.
(g)      Manage the operational work of the Section, determining priorities and allocating resources for the timely and quality delivery of outputs in accordance with the annual work-plans and WIPO’s results-based management framework.
(h)      Manage and supervise the staff of the Section; provide regular feedback on performance, identify training needs and build capacity to meet evolving needs; cultivate good cooperation and teamwork amongst colleagues within and outside the Section.
(i)            Perform other related duties as required.
 

  1.  Requirements

Education
Advanced university degree in the field of information management, records and archives management, knowledge management or related subject.  A first-level university degree plus another two years of relevant experience in addition to the experience requested below may be taken in lieu of the advanced university degree.
Experience
At least nine years relevant professional experience, including experience of archives and records management in an international organization.
Experience of promoting and managing change from paper to digital records management processes.
Experience of developing and implementing knowledge management initiatives.
Desirable
Experience and knowledge of the OpenText Content Suite platform.
Languages
Essential: Excellent knowledge of English.
Desirable: Good knowledge of French.
Job-related competencies
Essential
Mastery of digital records management tools and capabilities within an Enterprise Content Management (ECM) system.
Strong people and resource management skills.
Strong change management skills, with the proven ability to champion and drive change.
Strong analytical and problem-solving skills, including analysis of requirements, processes and workflows.
Excellent presentation skills, with the ability to communicate and advocate for records management best practices with diverse audiences.
High level of client-orientation.
Competent user of Microsoft Office applications (Word, Excel, Outlook, PowerPoint) and the ability to quickly adapt to new software and tools.
Excellent communication and interpersonal skills and ability to maintain effective partnerships and working relations in a multi-cultural environment with sensitivity and respect for diversity.
Desirable
Project management skills.
 Organizational competencies
Communicating effectively.
Respecting individual and cultural differences.
Showing team spirit.
Managing yourself.
Producing results.
Embracing change.
Respecting ethics and values.
 
WIPO Managerial Competencies

  1. Creating a stimulating work environment.
  2. Planning and managing resources.
  3. Promoting change, innovation and learning.
  4. Building and promoting partnerships.
  5. Leading WIPO to the future.

 

  1.  Information

Annual salary:
Total annual salary consists of a net annual salary (net of taxes and before medical insurance and pension fund deductions) in US dollars and a post adjustment.  The post adjustment (cost of living allowance) is variable and subject to change without notice in accordance with the rates as set within the UN Common System for salaries and allowances.  The figures quoted below are based on the August 2017 rate of 78.3%
 

P4
Annual salary       $70,647
Post adjustment       $55,317
Total Salary       $125,964
Currency USD

Salaries and allowances are paid in Swiss francs at the official rate of exchange of the United Nations.
Please refer to WIPO’s Staff Regulation and Rules for detailed information concerning salaries, benefits and allowances.
Additional Information
Temporary appointments are renewable, subject to continuing needs, availability of budget and satisfactory performance with a maximum cumulative length of two years.
Applications from qualified women as well as from qualified nationals of unrepresented Member States of WIPO and underrepresented geographical regions are encouraged. Please click on the following links for the list of unrepresented Member States and the list of underrepresented regions and the WIPO Member States in these regions.
 

Leave a Comment

Filed under International Jobs

Internship: Int'l Criminal Court

8.21.17 –  International Criminal Court
Information Management, The Hague, Netherlands

Sarah P’s comments: I was asked to post this internship. I checked and was assured it is open to ALL nationalities as long as you meet the qualifications.

Organisational Unit: Information Management Unit, Information Management Services Section, Registry
Duty Station: The Hague – NL
Contract Duration: 3 to 6 months
Deadline for Applications: 31/12/2017

Required Documents for This Application
Please note that you will need to have the following information ready in order to complete your application:

  • A completed “Duties and Responsibilities Form” (refer to step 1 on your eRecruitment Profile page).
  • Motivation letter (maximum of 400 words).
  • Two reference letters (one academic).
  • Scanned copies of university degrees and/or diplomas.
  • Scanned copies of official academic transcripts that state your courses, results and completion date.
  • One short essay on a subject relevant to the work of the Court (maximum of 750 words, single spaced, type written).

Contract Duration
Interns are required to work full time for a period between three and six months (to be agreed to prior to commencement). Internship placements shall not be extended beyond six months.
Organisational Context
The Library, archives and Legacy team is part of the Information Management Unit and Information Management Services Section within the Registry. It is the Library’s mandate to meet the information needs of the constituents of the International Criminal Court, Presidency, Chambers, Office of the Prosecutor and Office of the Registry, and provide comprehensive and relevant information resources (both print and electronic), an accessible collection as well as efficient and timely services to advance legal scholarship and support the investigations and jurisprudence undertaken by the Court exercising its jurisdiction.
Duties and Responsibilities
Assist the Library team with providing a reference and circulation service to members of the Court by:

  • Carrying out circulation tasks (borrowing, renewing and reserving items, registering and checking out users)
  • Answering email, telephone and in person enquiries including processing inter-library loan requests, locating online journal articles and responding to reference queries
  • Helping library patrons conduct print and electronic bibliographic research, including online databases
  • Recording library statistics
  • Shelving, labelling and processing publications as necessary
  • Opening and closing the Library
  • Support cataloguing and classification workflows, including archiving of digital objects
  • Contribute to library projects, for example:
  • Creation of library guides
  • Development and updating of the intranet/internet
  • Delivery of training
  • Assist the Archives and Legacy team as required with the appraisal and description of materials.

Required Qualifications
Education:
All Candidates must have a degree or be in the final stages of their studies at a recognised university. Candidates are expected to have a very good record of academic performance.
A qualification in library/ information science or the intention to pursue one in the near future is desirable, but not necessary.
Experience:
Internship placements focus on candidates in the early stages of their professional careers therefore; practical experience is not an essential prerequisite for selection. However, practical experience that is relevant to the work of the Court, in particular prior library, legal or research experience may be considered an asset. Full training will be provided.
The Library particularly welcomes applications from young information professionals, who wish to gain experience in the field of foreign, comparative and international law librarianship.
Knowledge, Skills and Abilities:

  • Maintains a service-orientated attitude at all times.
  • Has a genuine interest in international law, particularly international criminal law, and legal research.
  • Able to adapt to multicultural and multilingual working environments.
  • Possesses strong teamwork skills (listens, consults and communicates proactively).
  • Has acquired a good standard of computer skills (including Microsoft Office applications).

Knowledge of Languages:
Proficiency in one of the working languages of the Court, French or English, is required. Working knowledge of the other is desirable. Knowledge of another official language of the Court (Arabic, Chinese, Russian and Spanish) is an asset.
Remuneration
Please note that the ICC is not able to provide participants in the Internship Programme with remuneration, nor is it possible to provide any reimbursement for any expenses incurred during the internship. Accordingly, applicants must have the necessary resources or other financial support for the duration of the internship for which they have been selected.

Leave a Comment

Filed under Internships & Exchanges

Job: Chief Records Management Officer

8.17.17 –  Chief records management, classification & archives officer
African Development Bank, Abidjan, Côte d’Ivoire
Sarah P’s comments: A reader wrote to ask I share this position, however, I have very little information to share about it other than I believe the position would be located at their headquarters in Côte d’Ivoire and here are the Glassdoor reviews.

  • Grade: PL3
  • Position N°: 50078458
  • Reference: ADB/17/377
  • Publication date: 14/08/2017
  • Closing date: 01/09/2017

THE BANK:
Established in 1964, the African Development Bank is the premier pan-African development institution, promoting economic growth and social progress across the continent. There are 80 member states, including 54 in Africa (Regional Member Countries).  The Bank’s development agenda is delivering the financial and technical support for transformative projects that will significantly reduce poverty through inclusive and sustainable economic growth. In order to sharply focus the objectives of the Ten Year Strategy (2013 – 2022) and ensure greater developmental impact, five major areas, all of which will accelerate our delivery for Africa, have been identified for scaling up, namely; energy, agro-business, industrialization, integration and improving the quality of life for the people of Africa
THE COMPLEX:
The President, plans, supervises and manages the business of the Bank Group. Under the direction of the Boards of Directors, the President conducts the business of the Bank and the African Development Fund and manages operations and activities in accordance with the Agreements establishing the ADB and the ADF. The President supervises several Departments and Units including Office of the President (PRST0); Independent Development Evaluation Department (BDEV); Integrity and Anti-Corruption Department (PIAC); Compliance Review and Mediation Unit (BCRM); Secretariat to the Sanctions Appeals Board (BSAB); Administrative Tribunal (BATR); Office of the Auditor General (PAGL); Group Risk Management Directorate (PGRM);  General Counsel and Legal Services Department (PGCL); Communication and External Relations Department (PCER); Staff Integrity and Ethics Office (PETH) and Office of the Secretary General & General Secretariat(PSEG).
THE HIRING DEPARTMENT:
The role of the Banks’ Office of the Secretary General and the General Secretariat (PSEG) is to facilitate the delivery of the objectives of the Bank’s Ten Year Strategy, High 5s, and Development and Business Delivery Model (DBDM) by enhancing the decision-making process of the governance organs and forging better working relationships with the shareholders and host countries of the Bank. PSEG is comprised of:
(i) the Immediate Office of the Secretary General (PSEG0) which has the additional responsibility of managing the Records Management and Archives Section and the Corporate Governance Policy and Shareholder Relations Section;
(ii) Board Affairs and Proceedings Division (PSEG1);
(iii) Protocol, Privileges and Immunities Division (PSEG2); and
(iv) Conferences and Meetings Division (PSEG3).
THE POSITION:
The key objective of this position is to Coordinate and manage the timely, active and effective provision of information about the Bank Group and its activities, in particular its development operations.
The incumbent will supervise the proper archiving of Board records and documents and make these easily accessible to members of the Boards and users. In addition, the Section coordinates archives and records managements of the Bank Group’s vital records, design record keeping tools and provide regular training to staff.
The job holder will oversee the classification of Bank-wide information in all forms and formats to:

  1. ensure their strategic alignment in support of business objectives before disclosure of such information;
  2. ensure availability, confidentiality, integrity, and audit ability of the Bank’s information;
  3. ensure reduction of adverse impacts on the Bank’s business operations to an acceptable level;
  4. and ensure conformity and full compliance with the Bank’s Information Classification policy;

Duties and responsibilities

Under the supervision and guidance of the Secretary General, the Chief Records Management, Classification & Archives Officer will:

  1. Develop and maintain a strategic and operational framework for the Bank’s records management and archiving and Information Classification System to ensure consistency with applicable Bank rules and regulations and to obtain and maintain quality management system ISO 15489;
  2. Develop and regularly maintain records management and archiving policies, guidelines and procedures as well as the classification guidelines for the Bank in line with the above strategy and operational framework;
  3. Classify all Bank documents in accordance with the DAI policy;
  4. Undertake extensive inventory of information of the Bank and ensure their classification in accordance with the Disclosure and Access to Information Policy (DAIP);
  5. Establish and regularly maintain an efficient system of document searching according to classification of information in accordance with the DAI Policy;
  6. Develop and apply effective security controls to the Bank’s information systems by establishing appropriate information; classification labels in line with the DAIP prescriptions;
  7. Serve as the focal point in the Bank for records management and archiving, information classification and declassification issues in relation to the DAI policy in particular, and for the Bank as a whole, in general;
  8. Design / Update a training content to be part of the DAI training program along with e-learning tool for staff on constant basis;
  9. Design appropriate steps for staff to follow in classification of documents;
  10. To develop key information management controls to ensure that staff members are aware of their responsibilities and that best practice is being followed;
  11. Assist and advise staff in records management and archiving and classification and declassification of Bank’s documents;
  12. Advise on any current and potential security and regulatory issues affecting the Bank’s information and assess their impact on the Bank;
  13. Develop guidelines for document classification, including the networks for sharing information within the Bank;
  14. Provide leadership on expert innovative systems for records management and archiving and classification of information;
  15. Lead the implementation of and provide expert advice and recommendations to Senior Management and staff on the DAI policy as well as on records management and archiving policies, guidelines and procedures;
  16. Supervise the proper archiving of Board records and documents and make these easily accessible to members of the Boards;
  17. Supervise archives and records managements of the Bank Group’s vital records, design record keeping tools and provide regular training to staff.

Selection Criteria

  1. Hold at least a Master’s degree in Library Science, Information Systems, Governance, Social Science, Public Policy and Administration or any other similar discipline;
  2. Have a minimum of seven (7) years of relevant practical experience in the relevant field;
  3. Good understanding of Records Management, Archiving and Information Classification systems, strategies, policies, principles, procedures, and standards;
  4.  Having private sector experience will be an added advantage;
  5. Good knowledge of information generation and classification, and up-to-date awareness of latest developments in thinking and practice of other MDBs on information classification requirements;
  6. Comprehensive knowledge of industry standards and guidelines pertaining to all aspects of records management, archiving and information classification;
  7. Experience of working to best practice in Information and Records Management (for example ISO 15489);
  8. High level of organizational and analytical skills;
  9. Knowledge in all aspects of computer security in multi IT areas: database, classification, operating systems specific applications, etc.;
  10. Strong experience in the use of Information technology tools, SAP and the standard Bank MS office applications (Word, Excel, Access, and PowerPoint); databases, with good knowledge of Management Information Systems;
  11. Knowledge of Document Management Systems, Information Request Tracking System (IRTS), taxonomy building and metadata standards; report writing skills etc.;
  12. Relevant practical experience in the field such as the Access to Information (ATI) or Freedom of Information (FOI), preferably with any similar institution such as the International Financial Institution (IFI), Multilateral Development Bank (MDB) or in the public sector environment;
  13. Ability to communicate effectively (written and oral) in English or French, preferably with a working knowledge of the other;
  14. Competence in the use of standard Microsoft Office Suite applications (Word, Excel, Access and Power Point); knowledge of SAP (or other integrated document management system or quantitative and qualitative data analysis packages is an added advantage.
INFORMATION ON THE POSITION:   THE AFRICAN DEVELOPMENT BANK GROUP HAS RETAINED DEVEX TO ASSIST WITH THIS APPOINTMENT. TO APPLY, PLEASE CLICK ON “APPLY” AS DISPLAYED ON THE APPLICATION PAGE OR ACCESS THROUGH THE FOLLOWING LINK:

http://www.surveygizmo.com/s3/3773150/Chief-Records-Management-Classification-Archives-Officer-PL3

THIS POSITION IS CLASSIFIED INTERNATIONAL STATUS AND ATTRACTS INTERNATIONAL TERMS AND CONDITIONS OF EMPLOYMENT.
Should you encounter technical difficulties in submitting your application, please send an email with a precise description of the issue and/or a screenshot showing the problem to: HR Direct HRDirect@AFDB.ORG  

 

Leave a Comment

Filed under International Jobs

Volunteer: International Volunteer

8.9.17 –  Conference Volunteer
Invemar, Columbia
Sarah P’s comments:  This would be a great opportunity for a bi-lingual librarian…
8/29/17: I just heard that they have found a volunteer. However, the conference is still open if anyone would like to attend. Details in Spanish at the bottom of this post…
Good morning Sarah,
I´m a librarian in Colombia and I enjoy following your informative and useful blog “The traveling librarian”.
I work at Invemar a public/non profit organization which conducts scientific research on marine and coastal ecosystems here in Colombia.
I’m writing to ask if you can help us via your blog in finding a volunteer to assist us in late November (27th – 30th) where we will be offering an international course on digital repositories. The primary responsibility of this person would be to do real time Spanish/English translations during the course.
A strong command of both languages is important and we would prefer someone with either library or records management education.
We would like to host the volunteer (lodging and meals) for one week, preferably if he/she could arrive 3-4 days ahead of the start date to prepare. It could be a great experience and a wonderful chance to enjoy Santa Marta and Colombian Caribbean Coast.
Thank you  very much,
Regards,
María del Pilar Mora
contact: mpilarmorar@gmail.com
For anyone interested in attending:
Desde el año 2000 los repositorios digitales se han convertido en el principal apoyo al movimiento de
acceso abierto. Con los años, los repositorios de digitales (e-repositories) han madurado para ser una
herramienta no sólo para el acceso abierto a literatura de investigación, sino como una herramienta
para administrar y hacer más accesibles los activos multimedia de las instituciones mientras que al
mismo tiempo proveen la organización con un mecanismo de reporte de información para la
investigación centralizado. Este curso recorrerá el camino de los repositorios digitales en el
movimiento de acceso abierto, deteniéndose a discutir importantes parámetros e indicadores de los
repositorios. La expansión a repositorios multimedia y las descripciones de sus usos en gestión de
activos digitales, traerá a los participantes a la encrucijada del uso de repositorios como sistemas de
almacenamiento de información de investigación y cómo esta transformación en los usos de los
repositorios digitales ha cambiado el rol de los bibliotecarios y agentes de biblioteca. Incluye
experiencias prácticas de contribución al repositorio de un Atlas Costero.
Conocimiento del papel de los repositorios en el movimiento de Acceso Abierto (OA).
Conocimiento de importantes parámetros para repositorios y últimas tendencias.
Habilitar la discusión sobre repositorios como una herramienta de gestión de activos digitales.
Conocer el alcance de los repositorios para soportar mecanismos de registro de investigación.
Apreciar el rol cambiante y retador de las bibliotecas.
Obtener experiencia practica de contribución a un atlas marino y costero.
Políticas de Acceso Abierto y estado del arte en América Latina (como una parte introductoria).
Repositorios y acceso abierto a la información.
Repositorios como soporte a la gestión de la investigación: Documentos, datos, archivos, gestión de
activos digitales (DAM por sus siglas en inglés).
Aspectos importantes de los repositorios: Derechos de autor, Preservación, Metadatos, Tesauros.
Revisión general de gestión de activos digitales.
Uso de repositorios para gestión de información de investigación
Rol cambiante de las bibliotecas
Atlas costeros como repositorios de datos e información para América Latina y el Caribe
Gestores de repositorios de información (documentos y/o datos) o quienes estén iniciando este
proceso.
Administradores de información marina (bibliotecas) y bibliotecarios de datos marinos
Investigadores marinos y estudiantes de postgrado
Gerentes de investigación
Proveedores de contenido del atlas costero
NOTA: Se dará prioridad a participantes originarios de la Región del Caribe. Unesco está
comprometido con promover la equidad de género, por lo tanto aplicaciones de mujeres serán
fuertemente alentadas.
• Interés o nuevas responsabilidades de trabajo con repositorios de ciencias marinas.
• Habilidades en manejo de computadores
• Se requiere un buen conocimiento práctico del inglés y el español (las conferencias usarán
indistintamente ambos idiomas y no se proporcionarán servicios de traducción).

Leave a Comment

Filed under Volunteering

Job: Senior Digital Archivist

8.8.17 –  Senior Digital Archivist
Information and Knowledge Services, National Library, Wellington, New Zealand

Type: Permanent
Hours: Full time
Location: Wellington
Business Group: National Library
Branch: Information and Knowledge Services
Salary: $70,661 – $95,600
Are you passionate about supporting the researcher of the future?
Are you experienced in collecting, storing and providing access to born-digital content?
Do you have a track record of exploring and innovating with digital collecting tools and technologies?
Our work is all about collecting, storing and preserving important things that are precious to New Zealand. In the Digital Collections Services Team, you’ll have the opportunity to make a real difference in the lives of New Zealanders by helping to manage contemporary born-digital collections for the future.
The Senior Digital Archivist is a significant role that supports and improves the Library’s efforts to collect and manage the born digital documentary heritage and that is important to research in New Zealand.
In this role, you will act as subject matter expert for the systems and processes used to acquire and manage born digital collections. You’ll lead efforts to assess, test, and improve workflows, processes, access, and use of born digital collections. You will also manage the work of the Digital Archivist, perform ingest and technical appraisal, and lead or coordinate efforts to resolve complex born digital ingests. You will work collaboratively with the curatorial, arrangement and description, and digital preservation teams within the Library on issues relating to born digital collecting, preservation and access.
To succeed in this role you will need to have:

  • Post graduate qualification in the field of library and information science, archival studies, or related field or demonstrated relevant experience
  • Strong command of archival theory and practices
  • At least 5 years’ experience in a research library, archive, or cultural heritage organization
  • Experience processing and working with analogue and born digital or electronic  archives and records

For this role you will be:

  • An excellent communicator and influencer, with the ability to work independently, as a team member, and across organisational boundaries
  • A problem solver and critical thinker
  • Highly organised and able to manage multiple projects and deadlines

If this sounds like you, we would like to hear from you!

Applications close: 5PM Thursday 31 August 2017
For more information please contact: Jessica Moran on 04 460 2862 or jessica.moran@dia.govt.nz
Job description: To review the full job description, please click here, if you are unable to open this link, please visit our careers website to veiw the full job description.

Leave a Comment

Filed under International Jobs

Job: Librarian II/III

7.25.17 –  Librarian II/III (Documentalist/Indexer)
The University of the West Indies, St. Augustine, Trinidad and Tobago
Sarah P’s comments:  I do not personally know anywhere who has been employed here but here the Glassdoor reviews which are generally positive.  FYI:  They have posted three positions within the past three years.

Application Due:
08/24/2017
Minimum Qualification
Master’s degree in Information Science and/or Library Science from a recognized University.
Experience
Considerable experience in establishing and maintaining educational research information databases. Other desirable experience include:

  • editing and publishing academic documents
  • working in an online environment

Special Responsibilities

  • Maintenance of an educational research information service including bibliographic and numeric databases
  • Indexing and abstracting of documents relevant to educational research
  • Management of the School of Education’s monograph and journal publications
  • Management of the School of Education’s Collections in the University’s institutional repository
  • Compilation and continuous updating of a directory of Research in Progress in education in the Caribbean
  • Compilation and continuous updating of a directory of Caribbean educational researchers
  • Provision of reference and bibliographical services

Personal Attributes
The Department places high priority on individuals who can work well in a team environment. Candidates should possess good communication and interpersonal skills and must be student-centered. A good command of both oral and written English is essential. Candidates must also have:

  • the ability to work in a multidisciplinary environment
  • the willingness to develop a research agenda
  • the ability to be a team player
  • the capacity to work autonomously and be self-directed
  • demonstrated ability to work comfortably and effectively as part of a professional team, in a cooperative collegial environment
  • the ability to coordinate projects
  • enthusiasm for supporting the dissemination and preservation of the research output of the School of Education
  • commitment to the Vision and Mission of the School of Education

APPLICATION INFORMATION

Postal Address:
The University of the West Indies – St. Augustine
The Campus Registrar
St. Augustine
Trinidad and Tobago
Phone:
1 (868) 662-2002
Fax:
1 (868) 663-9684

Leave a Comment

Filed under International Jobs

Job: Records Management Consultant

7.18.17 –  Records Management Consultant
WIPO Headquarters Geneva, Switzerland
Name of unit/sector: Records and Archives Section, Conference and General Services Division
Expected duration of assignment: 5 months full-time equivalent (Possibility of extension to be determined)

Open until 20 July 2017


1. Objective of the assignment

The Records Management Consultant will work with the Records and Archives Section (RAS), Conference and General Services Division, and the IT Enterprise Architecture Division (EAD) to strengthen the management of records and archives at WIPO in the context of an ongoing project to implement an Enterprise Content Management (ECM) system using the OpenText Content Suite. The Consultant will support the development and adoption by WIPO business units of good records management (RM) practices consistent with business needs and with a strengthened internal regulatory framework for records and archives management.
The Consultant will also support RM-related communication linked to the ECM project, and will assist RAS, EAD and the project team in consultations on relevant issues with the ECM external implementing partner.

2. Responsibilities

Under the supervision of Records and Archives Section, review existing and proposed elements of the RM framework for consistency with best practice standards and with WIPO’s business needs; identify gaps and propose solutions.
Support a smooth transition to records and archives management in the OpenText ECM environment by assisting WIPO business units to develop their filing plans; to improve the management of their own records and archives; to understand the use of the OpenText ECM system for records lifecycle management; and to implement records retention schedules.

3. Deliverables/services

Deliverables and services will be provided in three overlapping phases.

Phase 1 – RM framework

a. Review of the following elements of the RM framework for consistency with best practice standards, with WIPO’s business needs, and ECM integration; identify gaps and propose solutions:
• The updated WIPO Records and Archives Policy
• WIPO RM Classification Scheme
• Consolidated Records Retention Schedule
• FAQs and practical guidance for publication on the Intranet
Phase 2 – ECM “subprojects” 
For each business unit involved in the first three ECM subprojects (i.e. those scheduled for roll-out in 2017), the Consultant will:
a. Assist  managers and records administrators to modify their filing plans consistent with business needs and with WIPO’s overall RM Classification scheme;
b. Mentor managers and records administrators on the practical application of lifecycle records management, including:
i) File new records correctly and consistently using the unit’s filing plan;
ii) Identify any business-specific classifications for inclusion in the RM Classification;
iii) Identify business-specific metadata to be added at the filing plan folder level or to individual records;
iv) Inventory existing business unit information holdings:
• identify records as distinct from non-record information;
• note security and handling requirements;
• verify the accuracy of document types listed in the unit’s records retention schedule and the inventory of items transferred by the unit to archives;
• identify records to be migrated to the OpenText Content Server;
v) Implement disposition actions, including the “Sort” action, before migration;
vi) Recommend modifications to existing records retention schedules, if needed;
vii) Monitor and report on activities, and document observations;
viii) Identify opportunities to save costs; simplify and enhance processes, systems and documentation; and recommend changes; and
ix) Identify legal, regulatory, information security, records management or software issues requiring resolution, and refer for advice or action as needed.
Phase 3 – Preparation for Organization-wide roll-out of ECM records management capabilities 
a. Recommend changes in resource levels, if any, on the basis of documented observations, monitoring reports and experience gained in subprojects 1 through 3;
b. (Time permitting) assist selected managers and records administrators to modify existing filing plans consistent with business needs and the RM Classification scheme.
4. Reporting 
The ICS Contractor will report to the Head, Archive Unit, Records and Archives Section under the overall management of the Acting Director, Conference and General Services Division, and will liaise closely with the ECM project team in EAD.

5. Profile (e.g. area of specialization/expertise, specific knowledge/skills/experience)

Essential:
a. University degree in a relevant discipline
b. At least 6 years of relevant professional experience as a records manager or archivist in an electronic environment;
c. Knowledge of the OpenText Content Suite or similar ECM systems; and
d. Ability to communicate fluently in English.

Strongly Desirable:

a. Ability to communicate fluently in French;
b. Experience performing a similar role on an ECM project;
c. Experience of developing and implementing records and archives management best practices in an organization.

6. Duration of contract and payment

We expect the deliverables and services, as listed in 3, above, to be completed within 5 months (by end 2017) in line with the projected delivery of the first three ECM sub-projects by the external implementation contractor.  The possibility of extending the contract will be reviewed after 3 months.
Payment will be effected on a Time Material basis with a monthly time sheet.
Applicants are requested to provide an indication of their remuneration expectations in Swiss francs.
ICS contractors fall outside the coverage of employment contracts for WIPO Staff members and are not subject to the WIPO Staff Regulations and Rules. The contractor has no entitlement to vacation or sick leave, except for WIPO official holidays, or to medical insurance or staff pension. Absences from work will be deducted from the contractor’s payment on a pro-rated basis.

Leave a Comment

Filed under International Jobs

Job: Records and Archives Expert

7.13.17 –  Records and Archives Expert
Bank for International Settlements, Basel, Switzerland

Purpose of the job:
We are looking for a Records and Archives Expert to manage the Bank’s physical archives and digital records in accordance with the applicable document and information management regulations and objectives. The successful candidate will ensure that the Bank’s historically valuable documents and current records are preserved and organised to the highest standards possible. This requires the conceptual development, implementation and maintenance of an efficient and secure electronic archiving environment, including long-term preservation and disposal, within the framework of the Bank’s existing information management systems. The role also responds to internal requests and oversees the provision of an external research service.
Qualifications and skills:

  • We are looking forward to meeting candidates with university degree in records management or archiving, in information management, or an equivalent professional qualification.
  • The ideal candidate has experience in managing archives repositories, with proven track record working with born-digital or digitised materials. He/she has a qualification in project management, business process analysis and specifically in electronic records management and archiving system. Experience working with external researchers is desirable.
  • He/she is an excellent team player, with good communication and interpersonal skills; is able to work independently to tight deadlines; is a self-starter; has absolute discretion in treating confidential and restricted information; has strong customer orientation and strong analytical skills; has a  hands-on, practical approach; is prepared to work occasional overtime if required; has a good understanding of specific records and archives management issues, including internal and external user research requirements; has a knowledge of relevant international standards and familiarity with electronic document and records management systems (EDRMS) and cataloguing tools.
  • The successful candidate is proficient in English. Additional knowledge of German and/or French is a plus.

Work experience:
At last five years of relevant job experience in electronic records management and managing physical archives.
The BIS’s head office is located in Basel, Switzerland, with representative offices in Hong Kong SAR and Mexico City. We are able to recruit globally, regardless of nationality, and offer competitive employment packages. The BIS employs staff on both open-ended and fixed-term contracts. However, all new entrants are initially recruited on a fixed-term basis. The BIS is fully committed to equal opportunity employment and strives for diversity among its staff. We encourage applications from female candidates.

Leave a Comment

Filed under International Jobs