9.6.17 – Archives Assistant
International Residual Mechanism for Criminal Tribunals, Arusha, Tanzania
Posting Period: 17 August 2017 – 15 September 2017
Job Opening Number: 17-Documentation and Information -RMT-83573-R-Arusha (R)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
The appointment is limited to the Mechanism. Appointment of the successful candidate on this position will be limited to the initial funding of the post. Extension of the appointment is subject to the extension of the mandate and/or the availability of funds. Appointments of staff members in the United Nations are subject to the authority of the Secretary-General.
Org. Setting and Reporting
This position is located in the Archives and Records Section of the Registry of the Mechanism for International Criminal Tribunals, Arusha Branch. Under the supervision of the Head of MARS Arusha, the incumbent will be responsible for supporting the work of the Archivists in the management of the records and archives management by the Mechanism for International Criminal Tribunals.
Undertake tasks related to the accessioning, arrangement and description, storage, preservation and conservation, and accessibility of the archives and records managed by MARS Arusha:
– Provide records storage and retrieval services for client offices.
– Arrange transfers of records from client offices to the Section’s repositories.
– Process consignments of transferred records, ensuring that they meet required standards and are stored securely, under the direction of the archivists.
– Maintain records of records transfers.
– Retrieve/return/update records on request of client offices.
– Maintain records of retrievals and loans.
– Assist client offices with complex searches for records.
– Maintain stocks of specialist recordkeeping supplies and issue them to client offices on request.
– Implement Records Retention Schedules and other disposition instructions.
– Maintain the Section’s repositories in good order.
– Undertake environmental monitoring checks.
– Monitor use of space.
– Implement security controls.
– Maintain logs, registers and other records of repository management activities.
Support the work of the archivists by assisting in the development and implementation of policies and procedures for the management of the Archives. Assist with preparation and dissemination of finding aids for archives. Assist in the provision of access to archives, and the provision of information and support to researchers. Assist with preparation of presentation and publicity materials.
Support the development and implementation of recordkeeping improvement projects.
Perform other duties as required.
Professionalism: Knowledge of UN records and archives policies, procedures and practices. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two way communication; tailors language, tone, style and format to match the audience; demonstrates openness in sharing information and keeping people informed.
Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
High school diploma or equivalent. Completion of a training or educational programme in archives and records management or a related field is desirable.
Minimum of six years of progressively responsible experience in archives management, records management, information management or related area is required. Experience in working with records in both physical and digital format is highly desirable. Experience in international organizations or international tribunals or national courts is desirable.
English and French are the working languages of the Mechanism. For the post advertised, fluency in oral and written English is required. Working knowledge of French is desirable.
There may be a technical test followed by a competency based interview.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity, including but not limited to, respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to, whether they have committed or are alleged to have committed criminal offences or violations of international human rights law and international humanitarian law.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on “The Application Process” and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The screening and evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications, including but not limited to, their education, work experience, and language skills, according to the instructions provided on inspira. Applicants will be disqualified from consideration if they do not demonstrate in their application that they meet the evaluation criteria of the job opening and the applicable internal legislations of the United Nations. Applicants are solely responsible for providing complete and accurate information at the time of application: no amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.
Tag Archives: Africa
9.6.17 – Archives Assistant
8.17.17 – Chief records management, classification & archives officer
African Development Bank, Abidjan, Côte d’Ivoire
Sarah P’s comments: A reader wrote to ask I share this position, however, I have very little information to share about it other than I believe the position would be located at their headquarters in Côte d’Ivoire and here are the Glassdoor reviews.
- Grade: PL3
- Position N°: 50078458
- Reference: ADB/17/377
- Publication date: 14/08/2017
- Closing date: 01/09/2017
Established in 1964, the African Development Bank is the premier pan-African development institution, promoting economic growth and social progress across the continent. There are 80 member states, including 54 in Africa (Regional Member Countries). The Bank’s development agenda is delivering the financial and technical support for transformative projects that will significantly reduce poverty through inclusive and sustainable economic growth. In order to sharply focus the objectives of the Ten Year Strategy (2013 – 2022) and ensure greater developmental impact, five major areas, all of which will accelerate our delivery for Africa, have been identified for scaling up, namely; energy, agro-business, industrialization, integration and improving the quality of life for the people of Africa
The President, plans, supervises and manages the business of the Bank Group. Under the direction of the Boards of Directors, the President conducts the business of the Bank and the African Development Fund and manages operations and activities in accordance with the Agreements establishing the ADB and the ADF. The President supervises several Departments and Units including Office of the President (PRST0); Independent Development Evaluation Department (BDEV); Integrity and Anti-Corruption Department (PIAC); Compliance Review and Mediation Unit (BCRM); Secretariat to the Sanctions Appeals Board (BSAB); Administrative Tribunal (BATR); Office of the Auditor General (PAGL); Group Risk Management Directorate (PGRM); General Counsel and Legal Services Department (PGCL); Communication and External Relations Department (PCER); Staff Integrity and Ethics Office (PETH) and Office of the Secretary General & General Secretariat(PSEG).
THE HIRING DEPARTMENT:
The role of the Banks’ Office of the Secretary General and the General Secretariat (PSEG) is to facilitate the delivery of the objectives of the Bank’s Ten Year Strategy, High 5s, and Development and Business Delivery Model (DBDM) by enhancing the decision-making process of the governance organs and forging better working relationships with the shareholders and host countries of the Bank. PSEG is comprised of:
(i) the Immediate Office of the Secretary General (PSEG0) which has the additional responsibility of managing the Records Management and Archives Section and the Corporate Governance Policy and Shareholder Relations Section;
(ii) Board Affairs and Proceedings Division (PSEG1);
(iii) Protocol, Privileges and Immunities Division (PSEG2); and
(iv) Conferences and Meetings Division (PSEG3).
The key objective of this position is to Coordinate and manage the timely, active and effective provision of information about the Bank Group and its activities, in particular its development operations.
The incumbent will supervise the proper archiving of Board records and documents and make these easily accessible to members of the Boards and users. In addition, the Section coordinates archives and records managements of the Bank Group’s vital records, design record keeping tools and provide regular training to staff.
The job holder will oversee the classification of Bank-wide information in all forms and formats to:
- ensure their strategic alignment in support of business objectives before disclosure of such information;
- ensure availability, confidentiality, integrity, and audit ability of the Bank’s information;
- ensure reduction of adverse impacts on the Bank’s business operations to an acceptable level;
- and ensure conformity and full compliance with the Bank’s Information Classification policy;
Duties and responsibilities
Under the supervision and guidance of the Secretary General, the Chief Records Management, Classification & Archives Officer will:
- Develop and maintain a strategic and operational framework for the Bank’s records management and archiving and Information Classification System to ensure consistency with applicable Bank rules and regulations and to obtain and maintain quality management system ISO 15489;
- Develop and regularly maintain records management and archiving policies, guidelines and procedures as well as the classification guidelines for the Bank in line with the above strategy and operational framework;
- Classify all Bank documents in accordance with the DAI policy;
- Undertake extensive inventory of information of the Bank and ensure their classification in accordance with the Disclosure and Access to Information Policy (DAIP);
- Establish and regularly maintain an efficient system of document searching according to classification of information in accordance with the DAI Policy;
- Develop and apply effective security controls to the Bank’s information systems by establishing appropriate information; classification labels in line with the DAIP prescriptions;
- Serve as the focal point in the Bank for records management and archiving, information classification and declassification issues in relation to the DAI policy in particular, and for the Bank as a whole, in general;
- Design / Update a training content to be part of the DAI training program along with e-learning tool for staff on constant basis;
- Design appropriate steps for staff to follow in classification of documents;
- To develop key information management controls to ensure that staff members are aware of their responsibilities and that best practice is being followed;
- Assist and advise staff in records management and archiving and classification and declassification of Bank’s documents;
- Advise on any current and potential security and regulatory issues affecting the Bank’s information and assess their impact on the Bank;
- Develop guidelines for document classification, including the networks for sharing information within the Bank;
- Provide leadership on expert innovative systems for records management and archiving and classification of information;
- Lead the implementation of and provide expert advice and recommendations to Senior Management and staff on the DAI policy as well as on records management and archiving policies, guidelines and procedures;
- Supervise the proper archiving of Board records and documents and make these easily accessible to members of the Boards;
- Supervise archives and records managements of the Bank Group’s vital records, design record keeping tools and provide regular training to staff.
Including desirable skills, knowledge and experience
- Hold at least a Master’s degree in Library Science, Information Systems, Governance, Social Science, Public Policy and Administration or any other similar discipline;
- Have a minimum of seven (7) years of relevant practical experience in the relevant field;
- Good understanding of Records Management, Archiving and Information Classification systems, strategies, policies, principles, procedures, and standards;
- Having private sector experience will be an added advantage;
- Good knowledge of information generation and classification, and up-to-date awareness of latest developments in thinking and practice of other MDBs on information classification requirements;
- Comprehensive knowledge of industry standards and guidelines pertaining to all aspects of records management, archiving and information classification;
- Experience of working to best practice in Information and Records Management (for example ISO 15489);
- High level of organizational and analytical skills;
- Knowledge in all aspects of computer security in multi IT areas: database, classification, operating systems specific applications, etc.;
- Strong experience in the use of Information technology tools, SAP and the standard Bank MS office applications (Word, Excel, Access, and PowerPoint); databases, with good knowledge of Management Information Systems;
- Knowledge of Document Management Systems, Information Request Tracking System (IRTS), taxonomy building and metadata standards; report writing skills etc.;
- Relevant practical experience in the field such as the Access to Information (ATI) or Freedom of Information (FOI), preferably with any similar institution such as the International Financial Institution (IFI), Multilateral Development Bank (MDB) or in the public sector environment;
- Ability to communicate effectively (written and oral) in English or French, preferably with a working knowledge of the other;
- Competence in the use of standard Microsoft Office Suite applications (Word, Excel, Access and Power Point); knowledge of SAP (or other integrated document management system or quantitative and qualitative data analysis packages is an added advantage.
|INFORMATION ON THE POSITION:||THE AFRICAN DEVELOPMENT BANK GROUP HAS RETAINED DEVEX TO ASSIST WITH THIS APPOINTMENT. TO APPLY, PLEASE CLICK ON “APPLY” AS DISPLAYED ON THE APPLICATION PAGE OR ACCESS THROUGH THE FOLLOWING LINK:
THIS POSITION IS CLASSIFIED INTERNATIONAL STATUS AND ATTRACTS INTERNATIONAL TERMS AND CONDITIONS OF EMPLOYMENT.
6.19.17 – Library Services Engineer
EBSCO Information Services, South Africa
Sarah P’s comments: A well-known company with overall good reviews although they are asking for quite a skill set. EBSCO is a world-wide company and you can search by ‘international‘ under open positions and set up a job alert.
Library Services Engineer – South Africa
EBSCO research databases, ebooks, and discovery technologies are the most-used, premium online information resources for tens of thousands of institutions worldwide, representing millions of end-users.
The Global Software Services (GSS) team and Library Services Engineers (LSE a.k.a. Sales Engineer, Technology Consultant) are dedicated to increasing sales and adoption of EBSCO technology enabled products internationally through Field Sales Engineering, Customer Satisfaction driven creative technical solutions, Delivering customer input directly into the Software Development Lifecycle, and Technology Partnership management.
The LSE is the primary technical advisor and product advocate for the regional Sales team and most important customers; and responsible for UI customizations and extensions, API integration, and small app development.
- Regional/Market (Sub Saharan Africa) authoritative expert on technology aspects of EBSCO’s Software as a Service (SaaS) platform functionality, competition, trends.
- Conduct pre-sales presentations (to small and large audiences) and clear written responses to Requests for Information (RFI) or related inquiries.
- Create and manage demos, prototypes, and documentation (e.g. app instructions, regular status updates to management).
- Establish strong relationships with Sales & Customer Support teams and customer staff; supporting the evaluation/trial process, initial post-sales support/nurturing, troubleshooting and resolving customer specific advanced technical issues.
- Contribute to the app development process with varying levels of: customer requirements definition, coding, testing, documentation, and management.
- Positive Attitude
- Good Judgement
- Open Communication
- Desire to Make an Impact
- Eager to Understand
- Team Player
- Minimum two (2) years of progressive experience in either System Librarianship, Consulting, Product Management, or related field.
- Minimum two (2) years of experience and excellence in presenting as well as written communication describing details for technology, Internet, or software application products to internal and external audiences and various levels of management.
- Fluency in written and spoken English.
- Ability to travel approximately 50% to national and international locations.
- Four (4) year college/university degree.
- Two (2) plus years’ experience installing, configuring and maintaining applications on Windows and Linux platforms.
- One (1) plus years’ experience working on AWS or Azure or other IaaS providers
- One (1) plus years’ experience working with:
- Online research database platforms (e.g. EBSCOhost)
- Integrated Library Systems (ILS e.g. Alma, Millennium, Sierra, Symphony, Koha)
- Institutional Repository platforms (e.g. ContentDM, DSpace, Fedora)
- Content Management / Search software (e.g. Sharepoint, Drupal, VuFind)
- Experience programming with APIs, use of a full web application stack (e.g. LAMP), large data file analysis (e.g. MARC, XML), and Agile methodologies.
- Ability to multi-task and work independently while maintaining team involvement, organized and detail oriented, strong problem solving and analytical skills.
Employee policies and benefits vary by location.
6.2.17 – Volunteer Librarian
CADIP: Togo programs
Sarah P’s comments: The key to finding a good volunteer opp is to make sure you do your research. The Canadian Alliance for Development Initiatives and Projects (CADIP) is a non-profit Canadian organization dedicated to promoting peace, cooperation, tolerance, and understanding in multi-cultural, multi-ethnic and international surroundings. They offer affordable (their words) short term volunteer projects. CADIP opportunities are listed regularly on Idealist so I decided to do a check-in e-mail which is one of the tools I use to check volunteer opportunities. If they reply, I take this as a positive. Is this case, they did and I have included their e-mail below.
Here are some reviews of their programs in general, I wasn’t able to find a review of the program in Togo: http://www.abroadreviews.com/search/node/CADIP
Thank you for your message and your interest in our activities. The international volunteer programs are an affordable and exciting opportunity for involvement in wide variety of projects. You can access the short-term volunteer programs with updated list of the free places and detailed descriptions of the projects by following this link: www.cadip.org/workcamps. The long-term volunteer projects can be seen at: www.cadip.org/projects.
I can recommend the projects: Teaching and promoting the library in Yeviepe, Togo (www.cadip.org/volunteer-in-togo) and Managing a library and promoting reading among school children in Kpalime, Togo (www.cadip.org/volunteering-in-togo).
The placement of volunteers is done on a first-come first-served basis and projects usually fill up pretty quickly. That’s why we advise all the interested volunteers to get enrolled as soon as they’ve found in the program the project they would like to join. The enrollment procedure is quick and easy and can be completed online (www.cadip.org/enrol).
Each applicant chooses the projects he/she wants to apply for and puts them in order of preference in the Volunteer enrollment form. Only the first project choice is a compulsory field, however one or two alternative choices will increase your chances to be placed. We proceed the placement in this same order. Our organization is well-known for its easy and fast procedure. Your placement will be confirmed no later than 7 days after you submit all required documents and payment information. With the application we require the payment information because we charge the participation fee and the annual membership right after successful placement and before confirming it to the person. Please, note that we don’t have an application fee or any other kind of non-refundable deposits, which means that if we cannot accept you for any reason, you will not be charged anything.
In terms of fees, we have the best pricing in North America. Other experience-based travel opportunities, including tourist packages and other volunteer organizers, bill in the thousands of dollars and often demand a non-refundable deposit equal to our fee. At CADIP, we believe in the importance of making volunteering abroad affordable and keep the cost of the experience-based travel we offer low.
For more links to volunteering in general, participation requirements, enrollment procedure, former volunteer comments, and other information, visit our main web at www.cadip.org.
Any questions or concerns? Feel free to write us or call the office at 646-657-2900.
Thank you for considering volunteering with CADIP.
CADIP – Volunteering in Canada and Abroad
phone: 646-657-2900 web: www.cadip.org
10.11.16 – Rebuilding in Malawi
by Paul Hover, American Libraries, Sept. 23, 2016
A fire destroyed the library of Mzuzu University in Malawi in 2015. (Photo: TEAM Malawi)
Virginia Polytechnic Institute and State University (VT) has been running student service opportunities to Malawi for several years, so it was no coincidence the university was one of the first to hear about the fire. The student service initiatives, known as TEAM Malawi, are part of a multidisciplinary program based on a community wellness model of health care that incorporates technology, education, advocacy, and medicine (TEAM).
VT’s University Libraries joined TEAM Malawi when a call for library expertise went out on social media. Anita Walz, open education, copyright, and scholarly communications librarian, spotted the tweet and directed it to me. Honestly, I had my doubts about what I could do to help, but as I picked my way through the snow and ice to the meeting at the College of Engineering, it hit me: There are big-hearted librarians all over the world who will help.
Tapping the international community
First, I sent an email to ALA’s International Relations Round Table (IRRT) Chair John Hickok before the 2016 ALA Midwinter Meeting. He wrote back stating that IRRT endorsed publicizing the relief effort. IRRT not only published a story about the fire in International Leads but also wrote about it on its Facebook page and blog.
Second, I contacted the International Federation of Library Associations and Institutions (IFLA). Julia Brungs, policy and research officer based in The Hague, Netherlands, put me in touch with Douwe Drijfhout, director of preservation services at the National Library of South Africa. Drijfhout offered to help and connected me with the National Library Service of Malawi.
Back home at VT, Brian Mathews, associate dean of learning, emailed a number of resources to Felix P. Majawa, university librarian at Mzuzu University. The resources, assembled by Mathews while leading the ongoing renovation of Newman Library, included information about learning spaces, details on VT’s philosophy and characteristics, and documents on active learning environments and libraries of interest.
10.10.16 – Secondary Librarian
International Community School of Addis Ababa, Ethiopia
Sarah P’s comments: This position is listed as ‘tentative’. This is a practice,which some schools engage in, where they allow staff to indicate they ‘might be resigning’ and allow them to say ‘maybe’ until a later date. I abhor this practice and, now that the recruiting season has moved so far forward, think this should end. Having said that, if you are interested in Africa here is a well-established school with a mix of reviews but trending toward the positive. All however say that Addis Ababa can be a challenging play to live. Please join TIE to see all 15 school library positions available and also join ISR in order to read the all-important reviews.
The International Community School of Addis Ababa is a premier early childhood through grade 12 school offering a holistic, vigorous and inclusive program. An International Baccalaureate Diploma school, accredited in the United States, ICS serves a diverse, multi-cultural student body on a beautiful, well-equipped campus. We nurture the talents, character and intellect of all learners, challenging them to be a positive influence and empowering them to excel in their world.
International Community School of Addis Ababa:
950+ Students, 60+Nationalities
IB Diploma Program
Accredited by Middle States
1-to-1 Laptop Program
PYP Candidate School
Age Limit: 60
Position Description: MS/HS Librarian
ICS Addis may be recruiting an experienced, qualified and dynamic librarian to join our middle and high school teams. Dedicated to developing and enhancing both literacy and information literacy skills for a diverse range of students, the successful candidate will have experience with Follett’s Destiny system, digital and print resources, as well as Web 2.0 learning tools and social media. Experience teaching in the International Baccalaureate Diploma Program and supervising the Extended Essay in international schools is highly desirable, while a willingness to collaborate with a variety of colleagues to enhance the school-wide library program is essential. A proven track record of commitment to community outreach, including planning author visits, Scholastic Book Fairs and other event and program planning is necessary. Successful candidates will have completed a Master’s Degree in Library and Information Sciences from a recognized university and have teaching certification. Experience working in a Professional Learning Community (PLC) school is preferred.
8.20.16 – Dear Readers,
As some of you already know, I have been away in Algeria helping to set up a new school library. Many people in the US questioned the wisdom of my traveling during this time of heightened anxiety. Well, for me, it was wise, because it reaffirmed and reminded me of what I already know: the world is still a good place. There will always be evil lurking in corners but the majority of people in every country I have been to (24!) just want to get along and get on with their lives.
I came away exhausted by all the work of helping open a new school compacted by the fact that many of the items to start the school came from the closed one in Tripoli. This meant re-living our 2011 evacuation from Libya which was tough at times but also good as it was both closure and a positive in that the new school is being built from the ruins of the other, like a phoenix rising from the ashes.
About Algiers: the old French architecture, the fresh fish, the azure Mediterranean…but best of all were the people. My Arabic was all wrong (Gulf words) and my French non-existent but they were, always, charming and friendly. I saw young women in short sleeves strolling with women in hijab, all just getting on with their day. Life is not easy there, unemployment is high, but there is a feeling of hope and happiness. Part of me wishes the government would issue more tourist visas so others could see this gem of a city, but, having grown up in Maine as well as having traveled to many places, it is my opinion that lots of tourism invades the culture and causes people to retreat rather than share what is precious about their home and their life.
Enough ranting…what I really want to let you know is that I am back and even more committed to helping other librarians travel. Having said that, you should know that the lack of posting jobs is also because much of the world is on holiday in August. Things will pick up again in September so if you a seeking an international position, hang in there until the fall.
8.16.16 – Information Management Officer, P-4
Office for the Coordination of Humanitarian Affairs (OCHA), Bangui, Central African Republic
Sarah P’s comments: The deadline is in two days if you are interested and qualified in this short-term position. Sorry, I was traveling and missed this – although it is a short application window, possibly due to the position being short-time.
Note: you must be fluent in French and English and have experience in managing information in disaster response or complex emergencies.
|Posting Period:||05 August 2016 – 18 August 2016|
|Job Opening Number:||64040|
• The duration of the appointment is subject to the availability of funds.
• Candidates should have no expectation of any fixed-term appointment possibility after the end of this temporary assignment. If the selected candidate is an internal staff member of the UN Secretariat, the selection will be recorded as a temporary assignment.
• Subsequent to the initial temporary appointment, new and successive temporary appointments may be granted for service in the same office or in a different office any number of times, for any duration, provided that the length of service does not exceed the period of 364 calendar days.
• Upon separation from service, including, but not limited to, expiration or termination of, or resignation from, a fixed-term, continuing or permanent appointment, a former staff member will be ineligible for re-employment on the basis of a temporary appointment for a period of 31 days following the separation. In the case of separation from service on retirement, a former staff member will be ineligible for re-employment for a period of three months following the separation. This equally applies, mutatis mutandis, with respect to a former or current staff member who has held or holds an appointment in another entity applying the United Nations Staff Regulations and Rules and who applies for a temporary position with the Secretariat.
• A current staff member who holds a fixed-term, permanent or continuing appointment may apply for temporary positions no more than one level above his or her current grade. However, a current staff member who holds an appointment at the G-6 or G-7 level may also apply to temporary positions in the Professional category up to and including the P-3 level, subject to meeting all eligibility and other requirements for the position.
• A staff member holding a temporary appointment shall be regarded as an external candidate when applying for other positions, and may apply for other temporary positions at any level, subject to section 5.7 below and staff rule 4.16 (b) (ii). Therefore, a staff member holding a temporary appointment in the General Service or related categories may only apply to positions within those categories. For full information on eligibility requirements, please refer to section 5 of ST/AI/2010/4Rev.1 on Temporary Appointments. In its resolution 66/234, the General Assembly further “stressed that the Secretary-General should not recur to the practice of temporarily filling posts in the Professional and higher categories with General Service staff members who have not passed the General Service to Professional category examination other than on an exceptional basis, and requests the Secretary-General to ensure that temporary occupation of such posts by the General Service staff shall not exceed a period of one year, effective 1 January 2013…” Consequently, eligible candidates in the General Service or related categories for temporary job openings in the Professional category that have not passed the competitive examination may be selected only on an exceptional basis endorsed by the Office of Human Resources Management where no other suitable candidate could be identified.
• While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post. An external candidate selected for this position is bound by the prevailing conditions of the staff selection system under ST/AI/2010/3, as amended, and ST/AI/2010/4/Rev.1. A staff member holding a temporary appointment who is recruited in the Professional and above categories on a temporary appointment, and placed on a position authorized for one year or longer may not apply for or be reappointed to his/her current position within six months of the end of his/her current service. This provision does not apply to staff members holding temporary appointments and placed on positions authorized for one year or more in duty stations authorized for peacekeeping operations or special political missions.
• The expression “Internal candidates”, shall mean staff members who have been recruited after a competitive examination under staff rule 4.16 or after the advice of a central review body under staff rule 4.15.
• For more details on the administration of temporary appointments please refer to ST/AI/2010/4/Rev.1.
• For information on special post allowance, please refer to ST/AI/1999/17. The Staff Regulations, Staff Rules and administrative issuances governing staff appointments can be viewed at: http://www.un.org/hr_handbook/English
• Applicants are urged to follow carefully all instructions available in the online recruitment platform, Inspira. For more detailed guidance, applicants may refer to the At-a-Glance on “The Application Process” and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of Inspira account-holder homepage.
• Applications are pre-screened by the system according to the published requirements of the job opening on the basis of the information provided in the application.
• In relation to the requirements of the job opening, applicants must provide complete and accurate information pertaining to their qualifications, including their education, work experience, and language skills. Each applicant must bear in mind that submission of incomplete or inaccurate applications may render that applicant ineligible for consideration for the job opening. Initial screening and evaluation of applications will be conducted on the basis of the information submitted. Applications cannot be amended following submission. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.
• Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.
Org. Setting and Reporting
– Establish and maintain an information management network in accordance with IASC guidance to facilitate humanitarian information exchange and the promotion of data and information standards.
– Work with first responders such as the UN disaster assessment and coordination team (UNDAC) and on-site operations and coordination centre (OSOCC) to ensure a smooth transition of information tools and services.
– Engage with counterparts in government to ensure that information activities are coordinated and consistent with national standards and practices.
– Provide training and expertise on the use and development of information management tools and platforms to OCHA staff and humanitarian partners.
– Advocate for the use of data standards and common platforms, and for the open exchange of information.
– Identify in-country activities that could benefit from remote information management capacity.
– Coordinate remote IM support provided by other OCHA offices and non-UN actors.
• Information Management Unit and Integrated Team Management
– Advise the OCHA Head of Office on operational information management, including strategic and immediate priorities.
– Support the development and implementation of a strategic approach to managing information around the humanitarian programme cycle, including supporting common information processes such as preparedness, needs assessment, strategic planning, resource mobilization, implementation and monitoring.
– Provide strategic and day-to-day management of the information management unit (IMU) and related staff, including deployment of surge and other short-term staffing.
– Take overall responsibility for the management of information and the production and dissemination of high-quality information products, tools and services.
– Liaise with external actors, including senior staff in humanitarian and development agencies, government and the military.
– Advise the head of office on strategic use of communications and information.
– Provide leadership and vision to the integrated information team. Enable a collaborative approach between different areas of expertise within the team, foster innovation, stimulate early adoption of tools and technologies, and support team building and capacity development through continuous coaching and training of team members.
– Oversee the drafting, stylistic design, editorial coherence and production of all information and reporting materials intended for external use, such as maps, infographics, reports, press releases, bulletins and situation reports.
– Recruit staff, taking due account of geographical balance; manages, guides, develops, trains and fosters teamwork and communication among staff under his/her supervision.
– Carry out programmatic/administrative tasks necessary for the functioning of the section, including preparation of budgets, assigning and monitoring of performance parameters, reporting on budget/programme performance and evaluation of staff performance.
•Performs other related duties, as required.
• COMMUNICATION: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
• PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
8.14.16 – Education Program Coordinator
Ghana Health and Education Initiative (GHEI), Humjibre, Ghana
Sarah P’s comments: Position includes managing a library and offers a small stipend in addition to paying expenses. Duration is 13-24 months and is a way to gain experience both in international librarianship and with a NGO.
Start Date: November/December 2016
Duration: 13-24 months
Job Summary: The Education Program Coordinator (EPC) manages a wide range of GHEI educational programming in coordination with the local Education Program Manager (EPM)/Assistant Country Director (ACD). In addition to management duties, the EPC will continue to build the capacity of the EPM/ACD, with the ultimate goal of combining the EPC and EPM duties into a single, locally staffed position. Additional duties may also include research activities, grant proposal writing, curriculum development and running training sessions.
Management & Administration
- In collaboration with the EPM/ACD:
- Manage and support the education team.
- Work with the EPM/ACD to assess, revise and record program strategies, by completing the Annual Operational Plans (AOPs) and program protocols.
- Generate district reports for internal use, funders, and local government agencies.
- Maintain and update program-specific databases to track program indicators.
- Create and monitor budgets and expenses for all education programs.
Programming & Development
- Conduct relevant research in the community to inform program planning and development.
- Continue to make girls’ education a priority, building and strengthening existing programs, and developing new initiatives, as required and appropriate.
- Manage, coordinate, train and implement the new Mother Mentor Program, in collaboration with the health and education teams, to promote stimulation and development in children.
- Monitor and evaluate all education programs with the EPM/ACD and education team.
- Continually assess and revise curricula for the education programs.
Teaching & Training
- Improve quality of teaching by providing relevant training and guided support.
- Conduct teacher evaluations, providing comprehensive feedback and continuous monitoring.
- Teach for the Youth Education Program (YEP).
- Work with EPM/ACD and Country Director to design a system to identify, train and develop staff, as well as volunteers in the community.
Collaboration & Networking
- Write, edit and/or revise grant proposals, and collaborate with Development Director to identify needs and key priorities.
- Build support amongst businesses and organizations to encourage financial contributions and support for educational projects.
- Communicate and network with the District Assembly Office, specifically education personnel responsible for school welfare, to build organizational knowledge of and communication lines with projects in the district and opportunities for support and funding, etc.
- Manage and run the library, working closely with the Librarian.
- Mentor and support the GHEI Librarian, his development, and the successful running of the library.
- Schedule a series of smaller events at the library, such as educational movie nights and quizzes, and work with the librarian on marketing, coordinating and planning for events.
- In coordination with the librarian and EPM/ACD, improve and develop new monitoring tools for the library (e.g. track attendance to help identify impact).
- Support the Librarian with the Soroano Book Box Project, while still seeking opportunities to build a library for this neighboring community.
- Bachelor’s Degree, preferably a Masters in a related field (Education, International
- Development, Non-Profit Management).
- At least 1 year of project management experience, preferably in a developing country.
- Experience with logic models and program design.
- Experience in teaching, curriculum design, and rubrics.
- Experience in conducting research.
- Knowledge and experience in proposal writing.
- Familiarity with budgets and the tracking of expenditures.
- Proficient in MS Office (specifically Word, Powerpoint and Excel)
- Ability to live and work in a resource-poor environment with limited internet access, intermittent power outages, and restricted diet.
- Demonstrated cross-cultural awareness and communication skills.
- Excellent spoken and written English.
- Excellent communication skills and ability to collaborate effectively with all stakeholders in Ghana and internationally-based staff.
- Commitment to the highest professional standards, ethics and values.
- Resilient, patient, flexible, and willing to perform a wide variety of tasks as they arise.
- A collaborative-minded, team player who is invested in the growth of the EPM/ACD and staff.
- Commitment to building local capacity and working within established local systems, structures, and cultural norms.
The Education Program Coordinator receives a local salary equivalent to $160 USD/month. Free housing, electricity, all business related travel, in-country work permits and Visas are also paid for by GHEI. Relocation costs (i.e. airfare), vaccinations, and evacuation insurance are not covered by GHEI.
6.29.16 –Information Management Officer
Office for the Coordination of Humanitarian Affairs, UN Secretariat, Diffa, Niger
Posting Period: 23 June 2016-7 July 2016
This position is located in the Office for the Coordination of Humanitarian Affairs (OCHA) in Diffa, Niger. The Information Management Officer reports to the Head of Office. OCHA is the part of the United Nations Secretariat responsible for bringing together humanitarian actors to ensure a coherent response to emergencies. OCHA also ensures there is a framework within which each actor can contribute to the overall response effort.
Within delegated authority, the Information Management Officer will be responsible for the following duties:
• Coordination: Establish and maintain an information management network in accordance with IASC guidance to facilitate humanitarian information exchange and the promotion of data and information standards; work with humanitarian partners to ensure appropriateness of information tools and services to the response; engage with authorities counterparts to ensure that information activities are coordinated and consistent with national standards and practices; provide training and expertise on the use and development of information management tools and platforms to OCHA staff and humanitarian partners; advocate for the use of data standards and common platforms, and for the open exchange of information.
• Web Management: Setup and manage content on relevant web platforms, provide overall quality control for the platform and ensure content is current, comprehensive and follows relevant metadata standards; work with external counterparts on related web platforms such as agency and cluster websites and ReliefWeb to facilitate cross-site search and interoperability.
• Data Management: Design, develop and manage databases, spreadsheets and other data tools; understand, document, and ensure the quality of high-value humanitarian data for accuracy, consistency and comparability; consolidate operational information on a regular schedule to support analysis.
• Data Analysis: Organize, design and carry out the evaluation and analysis of location specific datasets through meaningful statistical techniques; participate in the development and revision of data standards (e.g. the Humanitarian Exchange Language) and advise on the application of these standards into local systems and processes; participate in the development, implementation and management of new indicators, together with its accompanying data, to be included in a Common Humanitarian Dataset; understand, document and ensure the quality of high-value humanitarian data for accuracy, consistency and comparability.
• Assessment Analysis: Support assessment and needs analysis activities, including humanitarian needs overviews, secondary data reviews, preliminary scenario definitions and multi-cluster initial rapid assessments; provide advice on assessment design to ensure data quality; manage platforms and tools that support data collection and analysis such as KoBo Toolbox and Open Data Kit (ODK).
• Geographic Information System (GIS) & Mapping: Develop and maintain spatial baseline and operational datasets in accordance with relevant standards and guidance; produce and update high-quality map products and online services; maintain a repository of spatial data and ensure that the data are documented and accessible to all humanitarian partners through local and/or online services.
• Visualization: Produce and update information products such as reports, charts and infographics by turning data into graphical products to convey messages and a storyline; develop advocacy materials including posters, presentations and other visual materials.
• Performs other related duties, as required.
• PROFESSIONALISM: Knowledge of information management, archival, record keeping and record disposition. Knowledge of electronic data maintenance, including appraisal, conservation and migration management; records preservation and description. Ability to conduct research and provide recommendations on information management trends. Ability to demonstrate conceptual, analytical and evaluative skills and conduct independent research and analysis, identifying and assessing issues, formulating options and making conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
• TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
• ACCOUNTABILITY: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
Advanced university degree (Master’s degree or equivalent) in information management, information systems, social science or related field. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
A minimum of five years of progressively responsible experience in information management, information systems, web management, data management, geographic information systems & mapping, data visualization, or other related area is required.
Experience managing information and teams in disaster response or complex emergencies is desirable.
Relevant experience within the UN System, and OCHA in particular, or other international organization is desirable.
Information management experience in the region is desirable.
English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English and French is required.
Evaluation of qualified candidates may include an assessment exercise which will be followed by competency-based interview.